Coordinator, Events

Employment Type: Permanent Full-Time

Type: Replacement

The position of Coordinator, Events & Community Engagement is responsible for supporting the  Event team to deliver planning and organization of Foundation events throughout the year. The incumbent must have direct event experience, be well organized, have high attention to detail, and able to work in a fast-paced environment with flexibility. 

Reporting to the Manager, Events & Community Engagement, the Coordinator, Events & Community Engagement is a role that has direct impact on fundraising success by providing an excellent event experience for all attendees, donors and invited guests

Key Responsibilities:

• Independently plan and manage the Foundation's annual internal Stewardship & Cultivation events (virtual and in person)
• Liaise and negotiate with external vendors and suppliers
• Create and manage documents to support the successful delivery of Stewardship & Cultivation events including planning timelines, budget tracking and reconciliation reports
• Build detailed workback schedules and monitor progress to ensure projects are tracking against deliverables
• Embrace and consistently enact organizational values of respect, caring, integrity and partnership, supported by being authentic and accountable

Additional Responsibilities include, but are not limited to:

• Provide Support and execution assistance in areas as assigned for larger Fundraising events such as Women for Women's and The Shopper Drug Mart Run for Women
• Act as the lead on key operational areas as assigned that support the successful delivery of these larger Fundraising events
• Work collaboratively with Foundation team members to meet event delivery needs
• Liaise directly with hospital facilities staff to ensure internal event set up is exact
• Provide insight and feedback on event related areas to continually improve delivery for donors and prospects
• Perform other duties assigned

Specific to the delivery of Foundation events:

• May be responsible for setup and strike of furniture and equipment for meeting and events, which may require lifting of heavy objects at times
• Some evening and weekend work is required
• Access to a vehicle is preferable

Qualifications:

• Post-secondary degree or certificate in event planning, public relations or a relevant field
• 2+ years of direct event experience
• Experience assisting with the delivery of both virtual and in-person events
• Demonstrated Knowledge of online platforms such as Microsoft Teams, SharePoint, NXT, Raisin or Cvent
• Creative and exceptional attention to detail
• Experience in the areas of customer service, organizational skills, and accuracy
• Experience in a charitable environment is preferable

Salary Range: $45,000 - $55,000 eligibility for merit pay and comprehensive benefits including Healthcare Ontario Pension Plan enrollment

Women's College Hospital may use artificial intelligence (AI) or automated decision-making tools during various points in the recruitment and selection processes. Please note that third-party job boards may apply their own automated features when displaying or promoting this posting. Women's College Hospital has no control over these external platform tools.

If you suspect any recruitment related advertising, communication or content did not originate from Women's College Hospital, please report it immediately by providing the relevant details to WCH Job Advertisement Fraud Reporting Form.

Employment at Women's College Hospital is conditional upon the verification of credentials, completion of a health review, and proof of immunity and vaccination status for vaccine-preventable diseases, in alignment with WCH Communicable Disease Surveillance protocols. Successful candidates will be required to complete the Employee, Physician and Volunteer Immunization Record Submission Form and the Pre-Placement Health Review Form prior to commencing employment. Submission instructions will be provided in the new hire package and all requirements must be satisfied prior to commencing employment.

Women's College Hospital is a fully affiliated teaching hospital of the University of Toronto and is committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.