Executive AssistantThames Valley Family Health Team • London, Ontario, Canada
Cette offre d'emploi n'est plus disponible
Executive Assistant
Thames Valley Family Health Team
- London, Ontario, Canada
- London, Ontario, Canada
À propos
Position Summary
The Executive Administrative Assistant plays a key role in supporting the day-to-day operations of the OHT. This position requires exceptional organizational skills, strong communication abilities, and the capacity to work effectively with interdisciplinary teams and people from diverse backgrounds and experiences. The successful candidate will manage administrative processes, coordinate meetings and communications, support human resources and accounting functions, and maintain accurate records and digital resources.
This role is ideal for someone who thrives in a dynamic environment, is detail-oriented, and is committed to supporting collaborative, person-centred system transformation.
Key Responsibilities
Executive & Administrative Support
Provide executive assistant functions for the Executive Director and PCCPC Chair, including scheduling, correspondence, and document preparation.
Support the Leadership Team, Action Teams, Patient, Client and Care Partner Council, and Operations Team as needed.
Prepare, format, and distribute agendas; take and transcribe minutes; track action items; and ensure timely follow-up.
Draft, edit, and issue communications, reports, presentations, and briefing materials.
Schedule and coordinate meetings (virtual and in-person), including room bookings, technology setup, and participant coordination.
Maintain accurate records of meetings, decisions, and action items to support effective communication and accountability.
Operational Coordination
Maintain and organize the OHT's SharePoint site, ensuring resources are accessible and up to date.
Manage and update contact lists, distribution lists, and stakeholder directories.
Coordinate travel arrangements and meeting logistics for team members.
Support cross-sector collaboration by working effectively with interdisciplinary teams and system partners.
Build and maintain strong working relationships across the OHT partnership.
Accounting & Financial Administration
Process and track expense claims, invoices, purchase orders, and related documentation.
Support budget tracking and financial documentation as required.
Human Resources Support
Coordinate onboarding for new staff, ensuring materials are current and relevant.
Schedule and support review processes (45-day, 90-day, and annual check-ins).
Maintain confidential HR files and documentation.
Handle sensitive information with discretion and maintain strict confidentiality.
Represent the OHT professionally in all interactions, both internally and externally.
Key Competencies
Strong organizational and time-management skills, with the ability to manage multiple priorities and meet tight deadlines.
Excellent written and verbal communication skills.
High attention to detail and accuracy in documentation and record-keeping.
Strong interpersonal skills and the ability to work collaboratively with people with diverse backgrounds and experiences.
Proficiency with Microsoft Office 365, including SharePoint, MS Teams, Outlook, Word, Excel, and PowerPoint.
Ability to work independently, take initiative, and anticipate needs of the team.
Professionalism, discretion, and sound judgment when handling sensitive information.
Qualifications And Experience
Post-secondary education in office administration, business administration, communications, or a related field.
Minimum 2–3 years of administrative or executive assistant experience, preferably in healthcare or a complex organizational environment.
Experience working with or supporting Ontario Health Teams (OHTs), primary care organizations, or other integrated health care structures.
Experience supporting senior leaders and coordinating multi-stakeholder meetings.
Experience with SharePoint, digital file management, and virtual meeting platforms (e.g., MS Teams, Zoom).
Experience with basic accounting or financial administration is an asset.
Demonstrated ability to work in fast-paced, evolving environments.
Commitment to health equity, person-centred care, and collaborative system improvement.
Commitment to confidentiality and professionalism
Working Conditions
This is a hybrid position, with a combination of remote work and in-person work at partner locations in Middlesex London, Ontario. Some flexibility in hours may be required to support meetings or events.
Hourly Rate: $ $ based on years of experience).
TO APPLY: Qualified and interested candidates are invited to submit a detailed resume by March 2, 2026. The successful candidate will be required to undergo a criminal background check and medical screening. To be eligible to apply you must have a Social Insurance Number and in some cases a valid work permit.
While we thank all applicants, only those under consideration will be contacted for an interview.
The Middlesex London Ontario Health Team on behalf of Thames Valley Family Health Team is an Equal Opportunity employer that is committed to an inclusive, safe, accessible, diverse, and respectful environment for all that is free of discrimination and harassment. We encourage and welcome all applicants including, but not limited to a broad range of cultural, national, and ethnic origins, racial, religious, gender identities and expression, as well as people of all ages, marital/family status, and those with disabilities to apply. Please contact if you require assistance with an accommodation.
Compétences linguistiques
- English
Avis aux utilisateurs
Cette offre a été publiée par l’un de nos partenaires. Vous pouvez consulter l’offre originale ici.