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Executive Assistant
E2IP TECHNOLOGIES
- Montreal, Québec, Canada
- Montreal, Québec, Canada
À propos
Montreal, Quebec | Canada, US & Morocco Coverage
Position Overview :
We are seeking a bilingual, highly organized, and detail-oriented Executive Assistant to support four executives (CEO, CFO, CSO, and VP Talent & Culture). This pivotal role ensures seamless operations across Canada, the US, and Morocco, requiring strong judgment, absolute discretion, and expert prioritization.
Key Responsibilities :
Executive Support & Calendar Management
Manage complex calendars across multiple time zones (Canada, US, Morocco).
Coordinate meetings (virtual/in-person) and prepare agendas and follow-ups.
Travel & Expense Management
Arrange multi-city international travel (flights, lodging, logistics).
Process expense reports and manage travel budgets with accuracy and policy compliance.
Administrative & Clerical Tasks
Prepare executive-level correspondence, presentations, and reports.
Maintain confidential records and coordinate office vendors/supplies.
Communications & Cross-Functional Coordination
Serve as the primary point of contact between the C-suite and international stakeholders.
Draft, proofread, and translate (as needed) communications in English and French.
Corporate Communications Leadership
Coordinate C-suite corporate communications initiatives and regional alignment.
Prepare briefing materials, talking points, and stakeholder updates.
Performance Management Support
Support performance review cycles (scheduling, tracking, documentation).
Maintain confidential HR files and support succession-planning logistics.
Data Management & Systems
Maintain company databases and produce executive reports/dashboards.
Ensure timely, accurate executive-level reporting and documentation.
Supplier, Customer & Partner Logistics (Canada/US/Morocco)
Coordinate on-site visits, meetings, and logistics with external partners.
Support Morocco-related engagements (itineraries, local coordination, time-zone planning).
Required Qualifications :
5+ years of experience supporting C-level executives.
Full fluency in French and English (written and spoken) — essential.
Advanced proficiency in MS Office/Google Workspace and scheduling tools.
Preferred Qualifications :
Experience supporting multiple executives and corporate communications initiatives.
Knowledge of HR/finance systems and familiarity with project tools (Wrike, etc.).
Key Competencies :
Organizational excellence, discretion, adaptability, proactive mindset.
Work Environment :
Montreal-based role with flexibility required across international time zones (variable hours).
Compensation & Benefits :
Competitive salary, comprehensive benefits, and professional development opportunities.
Because your well-being fuels our success, we embrace a flexible hybrid model that blends connection and autonomy.
Enjoy an agile way of working that combines collaborative time in the office with remote work—supporting both performance and personal balance. Here, we don't choose between career growth and well-being: we invest in both.
E2IP Technologies transforms everyday surfaces into intelligent interfaces through printed electronics, advanced material science, and embedded systems delivering innovative Human-Machine Interface (HMI) and Smart Surface solutions to global leaders across medical, industrial, aerospace, transportation, and telecommunications sectors.
From ideation to fabrication, E2IP rethinks the boundaries between technology and design, with a portfolio that includes Smart Structural Surfaces (IME), Smart Touch Surfaces, Electromechanical Systems, Membrane Switches, and 5G Smart Surfaces.
Headquartered in Saint-Laurent (Montreal), E2IP is scaling globally with continued investment in R&D and manufacturing innovation. Learn more
Compétences linguistiques
- English
Avis aux utilisateurs
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