Event Coordinator

About Poornima Creations

Poornima Creations is a full-service wedding and event planning company specializing in luxury multicultural weddings and large-scale private events across the Greater Toronto Area. The company provides comprehensive event planning, design conceptualization, vendor contract management, budget development, and full event execution services.

Due to business growth and increased event volume, we require a skilled Event Planning Coordinator to manage planning operations and oversee event logistics.

Job Responsibilities

• Coordinate logistics for weddings and special events

• Communicate with vendors (venues, decorators, DJs, caterers, etc.)

• Create and manage event timelines and schedules

• Assist with venue walkthroughs and event set-up supervision

• Oversee event-day coordination and manage on-site flow

• Ensure decor setup aligns with approved layouts and designs

• Support client communication regarding event execution details

• Troubleshoot issues calmly during live events

• Assist with post-event wrap-up and vendor load-outs

Qualifications

• Diploma or degree in Event Management, Hospitality, or related field (preferred but not mandatory)

• 1–2 years experience in event coordination, hospitality, or wedding industry preferred

• Strong organizational and time management skills

• Excellent verbal and written communication skills

• Ability to multitask in high-pressure environments

• Flexible schedule (weekends and evenings required)

• Valid driver's license and access to transportation (preferred)

Skills We're Looking For

• Detail-oriented

• Professional communication

• Strong leadership presence on-site

• Ability to manage vendors and timelines independently

• Problem-solving mindset

• Customer-focused attitude

Why Join Us

• Opportunity to work in luxury wedding & event industry

• Fast-paced and creative work environment

• Growth potential within expanding wedding brand

• Hands-on industry exposure

Job Types: Full-time, Permanent

Pay: $26.00-$30.00 per hour

Expected hours: 35 – 40 per week

Work Location: Hybrid remote in Etobicoke, ON M9W 0A2