Program Assistant

Program Assistant - ADM

Employment Type: Permanent Full-time

Location(s): SK-Stoon-Saskatoon

Ministry: 092 Firearms Secretariat

Salary Range: $ $32.589 Hourly

Grade: SGEU.06.

The Saskatchewan Ballistic Lab (SBL) has a new opportunity for proactive, results-driven individual possessing office managerial operations and administrative work experience for the positions of Program Assistant, Saskatchewan Ballistics Lab, located in Saskatoon.

The SBL is mandated to provide firearms testing and services to law enforcement agencies within the Province of Saskatchewan for investigation and court purposes. The Program Assistant role is paramount in assisting the entire unit as well as the Saskatchewan Firearms Office Legal Unit in achieving and enhancing public safety through safe, responsible and efficient firearms administration in Saskatchewan. Reporting to the Executive Director, the Program Assistant is responsible for office management/administration within the SBL office as well as the SFO Legal Unit. You will be client service orientated, providing services and assistance to Lab staff/personnel as well as our Legal Department, and you will work closely with law enforcement agencies and court services (providing legal documents). You will be an excellent multi-tasker with keen attention to detail and superb prioritization skills. You will have exceptional interpersonal and communication skills, both verbally and in writing, that assist in problem solving and resolving issues independently and under pressure with demanding timelines where effective judgement is paramount.

Our candidate of choice will be a flexible and highly motivated individual. Your knowledge of applicable computer hardware and software applications and terminology and ability to accurately compose, and/or edit a variety of correspondence and develop forms will contribute to your success.

This position is also responsible for:

• General administrative functions (e.g. purchasing office supplies, filing, incoming and outgoing mail processing, phone inquiries, creating forms and documents to assist SBL and SFO Legal personnel);
• Providing information and assistance to police agencies, prosecutors and partners:
• Navigating the Lab Information Management System (LIMS) database within the Saskatchewan Ballistic Lab
• Developing various documents/reports and court/legal correspondence (policies, protocols, electronic/hard copy documents) under ATIP and Freedom of Information (FOIP), and storage;
• Tracking and monitoring cases and incidents, expenditures and other;
• Processing documentation (e.g. applications, decision letters, court outcomes, disclosure packages);
• Auditing services for continuous improvement processes.

Typically, to be successful in this position, you will have a certificate or diploma in Administrative Office Management, Business or Office Administration, and are competent in the following:

• Office Management /Operational and Administrative support/assistance;
• Records Management, LIMS or CJIMS;
• Financial and accounting; and
• Operation of various software programs, databases, systems and programs.
• Knowledge/familiarity of the Criminal Code, Canadian Firearms Program services and the Firearms Act/relevant legislation.

Conditions of Employment:

The following are required for this position for employment:

• Completion of the Canadian Firearms Safety Course;
• Hold a valid Possession and Acquisition License (PAL or RPAL);
• Ability to obtain an RCMP Enhanced Reliability security clearance, criminal records check and background checks; and
• Hold a current and valid driver's license.

You will be:

• Someone who works independently and as a team;
• Reliable and discreet when dealing with confidential information;
• Thorough, conscientious and attentive to detail to ensure accurate, timely and quality work;
• Willing to work overtime or variable hours and undertake work-related travel when required; and
• Able to engage in light physical activity or occasional moderate physical activity associated to reaching, climbing and lifting (up to 25 kg) if required.

We Offer:

• A competitive salary;
• Comprehensive benefits package including pension; and
• Vacation, earned days off (EDO) and other types of leave.

We are committed to workplace diversity.

Hours of Work: A - SGEU Office 36 - one day off every two weeks

Number of Openings: 1

Closing Date: Feb 28, 2026, 11:59:00 PM