Executive Coordinator

Job Summary
We are seeking a dynamic and highly organized Executive Coordinator to join our team In this vital role, you will serve as the right hand to senior leadership, ensuring seamless daily operations and efficient project execution. Your energetic approach will help streamline administrative functions, coordinate complex schedules, and manage a variety of office tasks with precision. This position offers an exciting opportunity to contribute to a fast-paced environment where your organizational skills and proactive attitude will make a meaningful impact. The ideal candidate is detail-oriented, tech-savvy, and thrives on multitasking with enthusiasm and professionalism.

Duties

• Provide comprehensive executive administrative support, including managing calendars, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace
• Organize and plan events, conferences, and meetings from start to finish, ensuring all logistics are handled smoothly
• Handle phone etiquette professionally across multi-line phone systems, screening calls and directing inquiries appropriately
• Perform data entry, filing, and document management tasks with accuracy using Microsoft Office and other office software
• Assist with bookkeeping responsibilities such as invoicing, expense tracking, and QuickBooks data management
• Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of deliverables
• Manage office supplies inventory, oversee front desk operations, and maintain a welcoming environment for visitors
• Proofread documents, transcribe recordings or notes as needed, and ensure all communications are clear and error-free
• Utilize DocuSign for electronic signatures and facilitate document signing processes efficiently
• Provide personal assistant support to executives by managing travel arrangements, preparing agendas, and handling confidential information

Qualifications

• Proven experience in office management or executive administrative support with a strong background in clerical tasks
• Demonstrated expertise in event planning, project coordination, and calendar management tools such as Microsoft Outlook Calendar and Google Workspace
• Proficiency in QuickBooks for bookkeeping tasks along with excellent data entry skills
• Strong organizational skills with the ability to prioritize multiple tasks effectively in a fast-paced environment
• Excellent phone etiquette skills across multi-line systems combined with professional customer service experience
• Computer literacy in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with transcription or proofreading tasks
• Experience handling confidential information with discretion; previous personal assistant experience is a plus
• Ability to perform typing at a high speed while maintaining accuracy; familiarity with office equipment such as fax machines and scanners is beneficial
• Exceptional organizational skills complemented by keen attention to detail and proactive problem-solving abilities

Join us as an Executive Coordinator where your energy fuels our success Your dedication will help create an organized foundation that empowers leadership to excel. We value your expertise in office management, project coordination, and administrative excellence—making every day productive and impactful.

Job Type: Full-time

Pay: $60,017.10-$72,278.66 per year

Work Location: Remote