event coordinator

Overview
Languages

English

Student status

• Bachelor's degree
• Full time enrollment
• Part time enrollment

Hybrid

Work must be completed both in person and remotely.

Work setting

• Associations and non profit organizations
• Social service or charity agency

Responsibilities
Tasks

• Promote conference and meeting services or special events
• Inspect and select sites
• Develop media strategies and public relations activities
• Develop sponsorship, partnership or fundraising programs
• Solicit event donors
• Review bids and negotiate costs
• Assist in budget preparation
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Plan for social events and guest programs
• Manage Event Logistics
• Plan and oversee Webinars
• Advise clients on advertising or sales promotion strategies
• Supervise office and volunteer staff
• Project management
• Perform administrative tasks
• Maintain and manage digital database
• Answer written and oral inquiries
• Conduct analytical marketing studies
• Design market research questionnaires
• Prepare funding applications
• Prepare and/or deliver educational, publicity and information programs, materials and sessions
• Gather, research and prepare communications material
• Co-ordinate special publicity events and promotions
• Conduct online marketing, E-commerce and Website promotions
• Develop portfolio of marketing materials
• Write and edit press releases, newsletter and communications materials
• Assist in the preparation of brochures, reports, newsletters and other material
• Prepare sports, literary, performance or other contracts

Supervision

• Working groups
• Committees

Experience and specialization

Target audience

• Children
• Persons with a disability

Computer and technology knowledge

• Adobe Photoshop
• MS Excel
• MS Office
• MS PowerPoint
• MS Word
• MailChimp
• Spreadsheet
• Electronic mail
• WordPress

Area of work experience

• Community service organization
• Conference and meeting planning companies
• Conference centres
• Hotel, motel, resort
• Multi-purpose facilities
• Professional association or organization

Experience with special needs children

• Children with a physical disability

Area of specialization

• Interactive/new media
• Communications
• Audio/audio-visual
• Fundraising

Additional information

Security and safety

• Criminal record check
• Child Abuse Registry check

Transportation/travel information

• Travel expenses paid by employer

Work conditions and physical capabilities

• Attention to detail

Own tools/equipment

• Cellular phone
• Computer
• Internet access

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask
• Dependability
• Judgement
• Reliability
• Integrity

Benefits
Financial benefits

• Mileage paid