Summer Intern, Human Resources

At Beedie, we foster talent, encourage innovation, and reward success.

We're always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we've been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

Position Overview

We are seeking a summer intern to join our Human Resources team at Beedie This is a hands-on opportunity for a proactive, detail-oriented student who thrives in a collaborative environment and enjoys tackling new challenges with energy and curiosity. As an HR Intern, you'll gain meaningful exposure to a broad range of human resources functions, supporting both the operational and people-focused initiatives of the team.

From day one, you'll be a valued contributor – supporting administrative processes, assisting with recruitment and onboarding, and helping to deliver initiatives that enhance the employee experience across the organization. You are someone who isn't afraid to roll up your sleeves, jump in wherever needed, and take pride in getting things done—no task is too big or too small. You pride yourself as being a spreadsheet aficionado and the idea of automation/building efficiencies excites you.

• Administration of Beedie Ignite – our employee donation matching program
• Provide vacation/sickness reception coverage as required.
• Support ad hoc projects and initiatives as assigned

• Recruitment:
• Coordinate and schedule candidate interviews
• Draft, update, and post job descriptions
• Assist with job postings across recruitment platforms

• Onboarding:
• Assist with candidate communication following offer acceptance, including sending welcome emails and onboarding documentation
• Launch new hires in UKG and ensure all completed onboarding documents are accurately saved in electronic employee files
• Create and maintain physical employee files for hard-copy documentation
• Coordinate first-day logistics and onboarding schedules in partnership with hiring managers
• Send new hire notifications to internal stakeholders (IT, Administration, etc.)
• Coordinate and schedule new-hire "buddy" lunches

• Performance Management
• Assist with preparation and launch of mid-year performance reviews, including updating communication and supporting system set-up
• Support the preparation of performance review materials, guides, and templates

• Training & Development
• Drafting clear and engaging internal communications to staff to promote upcoming training opportunities and gather expressions of interest.
• Coordinating with external vendors to secure training venues, arrange catering, and ensure all logistical requirements are met.
• Organizing and managing training materials, including printing, ordering supplies, and preparing participant packages.
• Scheduling training sessions by sending meeting invitations, tracking attendance, and maintaining accurate records.
• Participating in course planning meetings to support agenda development, logistics, and overall session preparation.
• Assisting with on‑site setup prior to training sessions, including room layout, materials distribution, and equipment checks.
• Supporting post‑session cleanup and ensuring training spaces are returned to their original condition.

• Policy Review & Maintenance
• Supporting the review of existing HR policies to identify outdated content, inconsistencies, or areas requiring clarification.
• Assisting with drafting policy updates, formatting revisions, and preparing documents for internal approval and distribution.
• Helping maintain version control and ensuring updated policies are uploaded to the appropriate internal platforms.
• Participating in testing of the Company's HR Chatbot by reviewing responses for accuracy, clarity, and alignment with current policies and procedures.
• Documenting errors, gaps, or improvement opportunities identified during testing and communicating findings to the project team.
• Providing general administrative support to the policy and Chatbot implementation processes as required.

• Working towards a University degree or college diploma in Human Resources, Business Administration or a related field
• Strong understanding of confidentiality and discretion when handling sensitive information
• Strong computer skills with a hands-on working knowledge of MS Office
• Related work experience is an asset, including that of previous co-op placements, internships, projects
• Highly organized with exceptional attention to detail
• Strong written and verbal communicator
• Proactive, resourceful, and eager to learn
• Reliable, professional, and able to manage multiple tasks effectively
• A collaborative team player with a positive, energetic attitude

We value your interest in Beedie.  While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.