Pre-Construction Project Coordinator

Company Description

White Label Homes and Lola Construction Management are sister companies delivering premium residential and commercial construction and renovation projects. We simplify the complexities of design, construction, and cost planning to provide a seamless and stress-free building experience. Our goal is to turn homeowners', and building and asset managers' visions into functional, buildable realities while maximizing their investment through expert cost consulting and high-quality craftsmanship. We ensure clear communication and proactive solutions throughout the project, so building owners, homeowners, asset managers and tenants feel confident and satisfied with their new space.

About the Role

White Label Homes and LCM Design Builders is a fully integrated design-build firm which houses a growing internal design practice. As our pre-construction workload increases, we're looking to add a Project Coordinator (Pre-Construction) to support scheduling, document control, and day-to-day coordination.

This is an operations and administrative support role with a growth path. You'll work closely with the full pre-construction team (sales, design, & estimating) to keep projects organized, timelines visible, and information moving. You will help to build consistent standards for how we plan, track, and deliver pre-construction work.

Role Requirements

Scheduling & Task Tracking (JobTread)

• Maintain project schedules and task lists in JobTread (updates, due dates, dependencies).
• Track progress with the drafters and Principal
• Help create and maintain schedule templates for common project types
• Help to develop and maintain a master pre-construction schedule in JobTread to identify gaps in workflow and plan future work.

Document Control & Organization

• Set up and maintain project folders, naming conventions, and version control.
• Prepare and send transmittals (issuing drawings/documents) and keep records organized.
• Ensure the team is working from the correct, latest files.

Coordination & Communication

• Prepare weekly/daily meeting agendas, take notes, and track action items.
• Follow up on open items and keep a simple "decision log" so things don't get missed.
• Coordinate basic handoffs and updates with Sales and Construction so everyone knows what's coming and when.

Quality Support (QA/QC Admin)

• Help manage checklist-based QA/QC steps (making sure reviews are scheduled, checklists are completed, and redlines are tracked).
• Assist with assembling drawing sets and ensuring required items are included before issue.

Growth Path (6–18 months) - As you learn our workflow, you can grow into increased responsibility for:

• Master scheduling and forecasting across all pre-con work
• Stronger QA/QC process ownership
• Standard templates, training materials, and operating rhythms

What We're Looking For

Must-Have

• Highly organized, dependable, and comfortable managing details.
• Clear communicator (written and verbal) who follows through.
• Comfortable learning software tools and building good habits/systems.
• Able to juggle multiple priorities and keep calm under deadlines.
• Interest in operations, project coordination, or process improvement.

Nice-to-Have

• Experience in construction, architecture, engineering, drafting, or project admin (not required).
• Familiarity with scheduling/task tools (JobTread, Monday, Asana, Smartsheet, MS Project, etc.).

How We Work (Culture)

This role is Communication Driven—we rely on clear updates, accurate schedules, and organized documents so our team (and our construction partners) can plan confidently. We care about people, we fix issues at the root, and undertake our work with the end goal in mind.

Job Type: Full-time

Benefits:

• Extended health care

Work Location: In person