Office Manager

The Learning Hive is a private learning centre and registered private school supporting students from preschool through high school in reading, writing, and mathematics. As both an educational program provider and a private school environment, our organization requires strong daily coordination, clear communication with families, and reliable administrative systems.

We are seeking a highly organized Office Manager to oversee daily administrative operations and support the Director in maintaining smooth and consistent school functioning.

This role is ideal for someone who enjoys creating order, managing details, and helping a busy educational environment run calmly and predictably.

Duties

• Manage the main office email and communication with families
• Coordinate student schedules, placements, and program transitions
• Maintain student registration records, forms, and confidential files
• Prepare invoices and track payments
• Support private school administrative requirements and documentation
• Maintain calendars, room schedules, and daily logistics
• Assist with staff onboarding paperwork and internal communication
• Track supplies and order materials
• Help develop and maintain administrative procedures and checklists
• Provide organizational and administrative support to the Director (calendar coordination, follow-ups, document preparation, and task tracking)

We Are Looking For Someone Who:

• Is exceptionally organized and detail-oriented
• Communicates clearly and professionally in writing
• Is comfortable managing confidential information
• Notices missing information and follows up independently
• Can manage multiple responsibilities without becoming overwhelmed
• Enjoys creating structure and improving systems

Experience in a school office, clinic, legal office, or administrative coordination role is strongly preferred.