Executive Assistant

Clare

is an interior building supply company with locations in Toronto and Hamilton, ON. At Clare, we pride ourselves on being a
Canadian

owned and
family owned and operated

business for over 30 years that strives to be the top choice for interior building products, always delivering excellence and providing top-notch customer service. 

Clare services the Golden Horseshoe and surrounding area, providing contractors with the highest quality products in the industry. At Clare we stock a full line of Gypsum, Steel Framing, Insulation and Drywall Finishing products. We are a proud distributor of CertainTeed Ceilings and most recently, Hunter Douglas Specialty Ceilings & Walls. 

Position Overview:

We are currently looking for an Executive Assistant to join and be an integral part of our fast-growing team. Supporting the President, this position plays a critical role in enhancing the productivity and efficiency of the executive office. This individual will provide high-level administrative support, managing scheduling, executive communications and ensure the President is prepared for all business activities. The ideal candidate is extremely detail oriented, adaptable, thrives in a fast paced environment and has proven experience in a business management role, acting as an operational anchor to the executive team. 

Key Responsibilities:

• Manage the President's calendar, appointments, travel arrangements and meeting schedules to ensure the most efficient use of time
• Act as the Primary point of contact between the President, department managers, customers, suppliers and other stakeholders
• Prepare meeting agendas, presentations, briefing documents and follow-up notes
• Screen, prioritize, and respond to emails, calls and correspondence.
• Maintain a high level of confidentiality and professionalism, handling sensitive information with discretion
• Support project coordination and logistics for company initiatives, events, strategic planning and customer visits
• Anticipate needs and proactively seek opportunities to refine, optimize processes and improve time management
• Provide support for personal schedule and commitments when necessary
• Other duties as assigned

Physical Demands

• Sedentary office-based role with prolonged periods of sitting at a desk, approximately ¾ or more of day
• Visual acuity to perform activities including but not limited to analyzing data and figures, viewing a computer screen and extensive reading required.
• Substantially repetitive movements of the arms, wrists, hands and/or fingers; ability to consistently operate standard office equipment
• Walking short-distances in the office and warehouse, approximately ¼ or less of day
• Regular travel by car between Toronto and Hamilton site locations; ability to commute safely with flexibility to handle changes in travel schedule and work location; must have access to own vehicle in good working condition
• May be required to wear Personal Protective Equipment (PPE), including but not limited to safety shoes and high visibility clothing

Qualifications:

• 3-5 years' experience as an Executive Assistant or similar role supporting senior-level executives in fast-paced environment
• Demonstrated track record of handling complex schedules, competing priorities, and high stakes responsibilities
• Exceptional ability to anticipate needs, think ahead and proactively solve problems before they escalate
• Strong attention to detail and organizational skills; proven ability to manage multiple projects and prioritize effectively and efficiently
• Demonstrated ability to handle confidential and sensitive information with the utmost integrity
• Highly comfortable working closely with an executive who maintains an ambitious pace and expects excellence
• Experience working in a unionized environment considered an asset
• Experience in the Construction, Distribution or Manufacturing industry is strongly preferred
• Computer literacy with proficiency in Microsoft Office and Google Business Suite; willingness and capability to learn new technology systems
• A high level of initiative with a "can-do" attitude and a solution focused approach
• Excellent verbal and written communication skills; confident in interacting with key leaders, customers, suppliers and industry partners
• Strong collaborative team player who excels in a fast-paced and dynamic work environment

Work Location:

• 605 Fenmar Drive, North York and 1320 Stone Church Rd. E., Hamilton. Flexibility in selecting main work location based on successful applicant's location.
• Fully in-office position, both locations noted above

What We Offer:

• Competitive salary and bonus program
• Comprehensive benefits plan
• Retirement savings match program
• Casual dress

Salary

:

• $65,000-$80,000

This posting is for a current vacancy. Artificial Intelligence may be used to screen, assess or select applicants.

If you are someone who is highly motivated, outgoing, and personable, this job is for you Send us your application and resume and we'll be in touch 

We thank all applicants for their interest; however only those best suited to our current needs and qualifications will be contacted. No agencies please.

We are an equal opportunity employer and welcome applications from all interested parties. We are pleased to accommodate individual needs of job applicants throughout the recruitment and selection process in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility of Ontarians with Disabilities Act, 2005 (AODA). If you require accommodation at any time throughout the recruitment process, please contact
.