À propos
We are seeking a detail-oriented Virtual Assistant to manage a comprehensive outreach campaign to subsidized lawyers (advocaten met toevoeging) across the Netherlands specializing in tenant rights (huurrecht).
This is a straightforward outreach project. While documentation is important, the work itself is relaxed and laid-back - essentially sending personalized emails and organizing responses.
---
## Your Responsibilities
### Primary Tasks
1. **Outreach Campaign Management**
- Contact 291 pre-identified subsidized lawyers specializing in tenant rights (huurrecht)
- Send personalized initial emails from provided template
- Track all responses and non-responses
- Execute follow-up strategy: 3 reminder emails over 7 days for non-responders
2. **Documentation & Evidence Collection**
- Create individual PDF files for EACH lawyer contact:
- Initial email sent (with timestamp)
- Any responses received (with full email headers)
- Reminder emails sent (with timestamps)
- Final status (Responded / No Response)
- Organize PDFs in a structured folder hierarchy by date and lawyer name
- Maintain a master CSV tracking sheet with:
- Lawyer name and firm
- Email address
- Initial contact date
- Response status
- Response date (if applicable)
- PDF evidence file location
3. **Communication Management**
- Follow the provided email template exactly (no deviations)
- Personalize each email with the lawyer's correct name and title
- Send emails at strategic intervals (Day 1, Day 3, Day 5, Day 7)
- Maintain professional tone throughout all communications
- Log all communications in real-time
4. **Quality Assurance**
- Verify email addresses before sending
- Ensure all PDFs are properly named and organized
- Double-check all documentation for accuracy
- Provide daily progress reports
---
## Campaign Details
### Target Audience
- **291 subsidized lawyers** (advocaten met toevoeging) in the Netherlands
- Specialization: Tenant rights (huurrecht)
- Geographic distribution: Entire Netherlands (sorted by proximity to Arnhem)
### Email Strategy
**Day 1 - Initial Contact**
- Send personalized initial email
- Document: Initial email + timestamp
**Day 3 - First Reminder**
- Send reminder #1 to non-responders
- Document: Reminder email + timestamp
**Day 5 - Second Reminder**
- Send reminder #2 to non-responders
- Document: Reminder email + timestamp
**Day 7 - Final Reminder**
- Send reminder #3 to non-responders
- Document: Final reminder email + timestamp
### Documentation Requirements
Each lawyer contact must result in a PDF file containing:
```
LAWYER NAME - CONTACT DOCUMENTATION
=====================================
INITIAL EMAIL
Date Sent: (TIMESTAMP)
To: (EMAIL ADDRESS)
Subject: (SUBJECT LINE)
Body: (FULL EMAIL TEXT)
RESPONSES RECEIVED
Response 1 Date: (TIMESTAMP)
From: (LAWYER EMAIL)
Subject: (RESPONSE SUBJECT)
Body: (FULL RESPONSE TEXT)
REMINDERS SENT
Reminder 1 Date: (TIMESTAMP)
Subject: (REMINDER SUBJECT)
Body: (REMINDER TEXT)
Reminder 2 Date: (TIMESTAMP)
Subject: (REMINDER SUBJECT)
Body: (REMINDER TEXT)
Reminder 3 Date: (TIMESTAMP)
Subject: (REMINDER SUBJECT)
Body: (REMINDER TEXT)
FINAL STATUS: (RESPONDED / NO RESPONSE)
```
---
## Deliverables
### Required Outputs
1. **Correspondence Batch** (organized by lawyer)
- All emails sent and responses received
- Simple text or PDF format
- Organized in single folder
2. **Master Tracking CSV**
- Lawyer Name, Firm, Email, Initial Date, Response Status, Response Date
- Status values: "Responded" or "Unresponsive"
3. **Final Summary Report**
- Total contacts: 291
- Response rate (%)
- List of interested lawyers
- List of unresponsive lawyers
---
## Required Skills & Experience
### Essential
- Fluent Dutch (written and verbal)
- Excellent organizational skills
- Attention to detail (critical for legal documentation)
- Experience with email management and CRM tools
- Proficiency with PDF creation and file management
- Ability to work independently and meet deadlines
### Preferred
- Experience with legal outreach or law firm administration
- Knowledge of Dutch legal system (huurrecht/tenant rights)
- Experience with evidence documentation
- Familiarity with Dutch lawyer directories
---
## Tools & Resources Provided
- **Email Template** (provided - must follow exactly but remove placeholders with actual data / names)
- **Lawyer Contact List** (291 pre-identified lawyers with emails)
- **Evidence Package** (background materials to reference if needed)
- **Tracking Template** (CSV format for master log)
---
## Timeline
- **Day 1-2:** Send initial emails to all 291 lawyers
- **Day 3:** Send first reminders to non-responders
- **Day 5:** Send second reminders to non-responders
- **Day 7:** Send final reminders to non-responders
- **Day 8:** Batch all correspondence and submit final report
---
## Important Notes
### Legal Compliance
- All communications must be professional and compliant with Dutch law
- No spam or harassment - follow the provided template only
- Respect opt-out requests immediately
- Maintain confidentiality of all materials
### Documentation Standards
- Batch all correspondence per lawyer after the 7-day campaign
- Keep responses organized and easy to find
- Master log must be accurate
### Quality Standards
- All 291 lawyers must be contacted
- All responses must be captured
- After 3 reminders (Day 7) with no response = classified as "Unresponsive"
- Master log must be complete
- Final report must be submitted by end of week, no extensions will be provided.
---
## Compensation & Payment
- **Total Project Fee:** $12 USD (flat rate)
- **Payment Terms:** Full payment upon successful completion
- **What's Included:** All 291 outreach emails, documentation, PDFs, and tracking
---
## How to Apply
Please submit:
1. Your CV/resume
2. Cover letter explaining your relevant experience
3. References from previous VA or administrative roles
4. Availability start date
---
## About the Case
This outreach campaign is part of a tenant rights advocacy effort in the Netherlands. The client is seeking legal representation for a housing dispute involving:
- Tenant rights (huurrecht) under Dutch Civil Code
- Renewable energy installation disputes
- Woningcorporatie (housing corporation) obstruction
All materials provided are factual and legally sound. This is a legitimate legal advocacy project.
---
**Start Date:** Immediate (flexible)
**End Date:** Project completion (1 week)
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*This is a straightforward, relaxed project. Just follow the templates, send the emails, collect responses, and batch the final correspondence. No complex work required.*
Contract duration of less than 1 month.
Mandatory skills: Email Communication, Communications, Data Entry, Administrative Support, Virtual Assistance
Compétences linguistiques
- English
Avis aux utilisateurs
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