Senior Import Coordinator

• Join a Canadian leader with over 70 years of industry expertise.
• Flexible schedule, hybrid work model, 35‑hour workweek.
• Full benefits package: medical, dental, life, disability.
• 5 paid personal/sick days per year.
• Supportive, collaborative team environment.
• Free parking on site.

As a Senior Import Coordinator, you will play a key role in supporting import operations and managing the full sample → development → production → pre‑shipment execution cycle.

You will be responsible for:

• ensuring data accuracy,
• coordinating with international suppliers,
• monitoring timelines and milestones,
• preparing import‑related documents,
• and ensuring a clean handoff to the Logistics team.

This position is ideal for a detail‑oriented, proactive professional with 5+ years of experience in import, production, or sourcing.

• Coordinate sample requests, arrivals, reviews, comments, and approvals.
• Collaborate with Product, Design, Marketing, Compliance, and QC teams.
• Maintain up‑to‑date sample, testing, packaging, and development trackers.

• Maintain and update production timelines: samples, PP approvals, production progress, ex‑factory dates.
• Validate supplier timelines and raise risks or delays proactively.
• Communicate changes, dependencies, or issues to relevant teams.

• Create and update purchase orders in the ERP (pricing, quantities, dates, approvals).
• Validate quotes, quantities, specifications, packaging, and customer/licensor requirements.
• Ensure accurate data handoff to Finance, Logistics, Demand Planning, and cross‑functional teams.

• Prepare and verify pre‑shipment documents (commercial invoice, packing list, logistics information).
• Monitor and track ETD/ETA updates provided by suppliers or agents.
• Identify discrepancies (quantities, delays, missing documents) and escalate when required.
• Support Logistics by ensuring clean, complete documentation packages.

• Maintain and optimize trackers (Excel, or equivalent).
• Contribute to improving templates, SOPs, workflows, and shared folders.
• Ensure consistent documentation structure and department organization.

• Serve as the main coordination point between:
  Product, Design, Marketing, QC, Compliance, Logistics, Finance, Demand Planning, and suppliers.
• Participate in internal milestone meetings and provide structured status updates.

• 5+ years of experience in import operations, production coordination, sourcing, or product operations.
• Experience working directly with overseas suppliers (Asia strongly preferred).
• Degree in business, supply chain, fashion, international trade, or related field.

• Strong Excel skills (lookups, filters, formulas).
• Experience using an ERP (JDE, SAP, NetSuite, or similar).
• Knowledge of basic import documentation (invoice, packing list).
• Familiarity with or project management tools is an asset.
• Understanding of Incoterms and general import/export workflow.

• Highly organized and detail‑oriented.
• Strong communication skills (written and verbal).
• Ability to manage multiple priorities and deadlines.
• Analytical mindset with problem‑solving abilities.
• Proactive, resourceful, and eager to improve processes.