Human Resources Coordinator

B+H Architects is a global, award-winning firm with a 70+ year legacy of building creative solutions for clients through the delivery of architecture, interior design, landscape, planning, and other consulting services. We've worked with clients across the globe to design buildings and environments that are inspiring, memorable, functional, and contextual.

We are part of the SJ Group, SJ is a diverse collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future.

Headquartered in Singapore, the group has a global talent pool of 16,000 in its member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, Robert Bird Group, SAA, SMEC and Surbana Jurong, based in more than 120 offices in over 40 countries.

Its technical experts deliver sustainable solutions that cover the entire project life cycle from planning and design, through to delivery and management, as well as a full suite of multidisciplinary consultancy services across a diverse range of sectors including transportation, water, aviation, healthcare, hospitality and renewables.

A global urban, infrastructure and managed services consulting firm with over 70 years of track record in successful project delivery, SJ has built more than a million homes in Singapore, created master plans in more than 60 countries and developed over 100 industrial parks globally.

Role Overview

The Human Resources Coordinator role will be appointed on a fixed‑term basis for an initial period of 3–6 months, with the potential for the position to be made permanent or for the contract to be extended, subject to business needs and performance

The postholder will provide comprehensive administrative and operational support across the HR function, ensuring accurate record‑keeping, effective coordination of recruitment and onboarding, and timely delivery of HR processes.

Key Responsibilities

HR Administration & Employee Lifecycle Support

• Provide administrative support across the full employee lifecycle, including onboarding, probation reviews, contract preparation, and documentation management.
• Maintain accurate employee records, files, and documentation in the HRIS (e.g., Workday).
• Prepare HR letters (employment confirmations, contract changes, reference letters, etc.).
• Coordinate onboarding activities such as welcome packs, system access, induction scheduling, and new starter checklists.
• Assist with offboarding processes, including exit interviews, equipment returns, and systems access updates.

Recruitment & Onboarding Coordination

• Coordinate new joiner logistics, including induction sessions and first‑day arrangements.

HR Operations & Data Management

• Maintain HR databases and ensure accuracy of all employee information.
• Support monthly reporting, data audits, and compliance documentation.
• Assist with preparing HR metrics, headcount reports, and spreadsheets for payroll and finance teams.
• Ensure all HR documents, forms, templates, and processes are kept up to date.

Employee Relations & General Support

• Be the first point of contact for general HR queries, escalating complex issues to the HR Business Partner as needed.
• Support the administration of performance reviews, probation meetings, and training records.
• Help coordinate wellbeing, engagement, and DEI activities and events.
• Manage the HR inbox and respond to routine employee enquiries.

HR Coordination Across Studios

• Support coordination between different studios/offices, ensuring consistent documentation and HR processes.
• Assist with scheduling meetings, preparing agendas, and managing shared HR calendars.

Skills & Experience Required

• Bachelor's degree in HR, Business Administration, or related field.
• Experience in an HR administrative, HR assistant, or coordinator role.
• Strong organisational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Good interpersonal and communication skills.
• Comfortable working with HR systems (Workday experience is an advantage).
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Ability to manage multiple tasks and deadlines in a fast‑paced environment.
• A proactive, helpful, and service‑oriented approach.

Our Firm

B+H is a global, award-winning, full-service design firm recognized for excellence in sustainable design, technical expertise and the delivery of complex, large-scale projects. A legacy of 70 years of design innovation and problem solving has endowed us with a depth of knowledge, skill and agility that benefits each client we serve, wherever they are in the world. We are committed to delivering high-performance and sustainable communities, buildings and environments that exceed client expectations, contribute to human well-being, and enhance the health of our planet. We believe in the power of design to elevate people's lives and we are committed to doing everything necessary to deliver environments that outperform our clients' expectations, now and in the future.

Collaborating across ten studios in Toronto, Vancouver, Seattle, Shanghai, Hong Kong, Singapore & Ho Chi Minh City, B+H's architects, interior designers, planners, landscape architects, organizational design specialists, experience designers, researchers, analysts, and brand strategists combine strategic thinking, bold design, and advanced technology with the creative human energy of an interdisciplinary, multi-generational team. B+H delivers strategic consulting and high-value design solutions that shape spaces, communities, and economies. At B+H we push the limits of creativity by acknowledging the humanity in the creative process. We believe in letting things get a little messy while we let our minds explore the bounds of what's possible. Once we've found something truly new, then we reassemble it into the clean, well-executed project our clients expect from us. Join us if you're willing to try new things, to go bold, and to let the best idea win. If you're willing to stretch yourself and you want to create something that's never existed before, we want you.

For more information, please visit

Diversity and inclusion have always been at the core of our values at B+H. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. B+H is committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. We are committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of our design, services and workplaces. B+H Architects is proud to be an equal opportunity employer. B+H Architects encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. Accommodation for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact the People & Culture team for accommodation requests. Any information received related to accommodation will be addressed confidentially.

Reasonable Adjustments

We are committed to ensuring an inclusive and accessible recruitment process for all candidates. If you require any reasonable adjustments or additional support—such as receiving the application form in an alternative format—please don't hesitate to contact our recruitment team.

Your experience throughout the application process is important to us. We welcome feedback on how we can improve and are happy to provide any further information you may need to help you make an informed decision about joining us.

If there's anything more we can do to support you, please let us know, we're here to help.

Agency

Please note that any unsolicited resumes or CVs submitted through our website or directly to SJ Group employees' personal email accounts will be considered the property of Robert Bird Group. As such, we will not be liable for any agency fees associated with these submissions.

To be recognized as an authorized recruitment agency or search firm for SJ Group, a formal written agreement must be in place. Additionally, agencies must be invited by our Recruitment Team to submit candidates for specific roles

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