SOGI Education Community Programs Manager

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Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This is a part-time (50%) position for a two-year term. The salary range posted is for a full-time (100%) appointment and will be pro-rated to 50%.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary

The UBC Faculty of Education is advancing its priorities in SOGI (Sexual Orientation and Gender Identity) and 2SLGBTQIA+ youth flourishing through year-round programming and pathways across diverse learning environments. This priority reflects the Faculty's mission to create supportive, inclusive, and educational offerings for 2SLGBTQIA+ youth, building on its long-standing commitment in this area. The Faculty has already made significant strides in this area, including supporting CampOUT, a leadership summer camp for 2SLGBTQIA+ youth from across BC & the Yukon.

We are seeking a dedicated SOGI Education Community Programs Manager to develop and manage community programs that expand on these efforts. In addition to CampOUT, we are envisioning offering new camp experiences including CampUs (an on-campus experience for 2SLGBTQIA+ youth) and CampROOTS (an experience specifically for Indigenous 2SLGBTQIA+ youth). A key expectation for this position is to assess community needs, update the existing programming for CampOUT and create/develop new community programming for CampUS and CampROOTS. The SOGI Education Community Programs Manager will also be responsible for managing camp implementation, including operational planning, logistics, staffing, budget, fundraising, communications, community outreach, and program evaluation.

Organizational Status

The SOGI Education Community Programs Manager reports to the Associate Dean, Equity, and manages a team of seasonal and hourly staff that may include administrative support, camp coordinators, camp leaders, WorkLearn students, and volunteers. This position interacts with the Dean's Office (including Human Resources and the Finance Office), the Development and Alumni Relations (DAE) team, the Quartermain Centre for SOGI-Inclusive Excellence in Education, and faculty, staff, students and community partners in the Faculty of Education and UBC more broadly.

This position works primarily at the UBC Vancouver Campus but is expected to travel to community and camp locations off campus. Due to the nature of the position, this role may be required to work in the evenings and on weekends during periods when programs are being offered and as operationally required (for community activities and fundraising events, for instance). Time in lieu will be provided. Relatedly, due to the nature of the work, vacations may be limited during certain times of the year.

Work Performed

Program Development and Administration:

• Develop new community programming, including new camp experiences that have been envisioned as CampUs, and CampROOTS, and update the existing programming for CampOUT in response to the community needs, ensuring they align with the Faculty of Education's mission of advancing inclusive educational environments in support of 2SLGBTQIA+ youth.

• Plan, implement, and evaluate the community programs and services, in collaboration with faculty, staff and community partners.

• Conduct community surveys to understand the needs to improve and evaluate program effectiveness.

• Manage an annual budget for community and camp programs. Authorize expenses and ensure accountability for all revenues and expenditures.

• Prepare a separate budget for each community program for approval. Plan and implement cost-saving measures without compromising program quality.

• Develop, implement, and evaluate administrative policies, procedures, and practices for the efficient operation and administration of programs and initiatives.

• Carry-out full-cycle recruitment and management for short-term or seasonal staff, camp coordinators and camp leaders, fostering a collaborative and inclusive team culture that promotes diversity, equity, and inclusion. Liaise with the Dean's Office HR team on the hiring in Workday.

• Develop staff training initiatives to ensure effective delivery of the community programs and activities.

• Manage and improve program applications and registration processes to remove barriers and encourage participation.

• Manage contracts with third-party providers and on-campus units who support program operations (Camp sites such as Camp Fircom, UBC Student Housing & Community Services, Water Transportation, Social Workers, etc.).

• In consultation with UBC Safety and Risks Services, develop and implement safety policies and procedures to be adopted for the camps and community programs to ensure the safety and well-being of everyone involved, including staff, students, campers, camp coordinators, camp leaders and contractors.

• Review and evaluate safety policies on a regular basis to ensure effectiveness and alignment with university policies and practices.

• Prepare program reports using data and evidence to inform decision-making and program improvements.

• Stay up to date on policy developments related to SOGI-inclusive education.

Communication, Community Engagement, and Fundraising:

• In collaboration with the Assistant Dean, Development & Alumni Engagement (DAE) and the Associate Dean, Equity, identify and cultivate prospective donors, as well as develop fundraising proposals and pitch plans that secure funding for the community programs and initiatives overseen by this role.

• Responsible for the communication and promotion of the community programs under the purview of this role.

• In collaboration with the Dean's Office Marketing & Communications team, create and disseminate promotional materials (including new program information, volunteer opportunities, successful stories, milestone achievements, etc.) to the communities and donors.

• Develop and maintain relationships with community partners, including schools, organizations, and advocacy groups focused on SOGI priorities.

• Identify and pursue opportunities for collaboration and partnerships in the community that advance program priorities

• Plan and participate in fund-raising events to support the community programs this role oversees.

• Represent the UBC Faculty of Education at community activities and events relevant to the programs under the purview of this role.

• Lead community advisories and related committees that support the programs and initiatives related to this role.

Consequence of Error/Judgement
Decisions made create legal and financial liabilities for the UBC Faculty of Education and UBC. The performance of the SOGI Education Community Programs Manager has a significant impact on the success of these initiatives. Poor performance or errors in judgment would diminish the program's ability to fulfill its mission and result in reputational damage to the UBC Faculty of Education in the community. Effective management of the budget and camp operations is critical to ensure the financial health and sustainability of the community programs under the role's purview. Safety and security of everyone involved in these community programs is a key responsibility of this position.

Supervision Received

The incumbent administratively reports to the Associate Dean, Equity, and takes advice from advisory committees such as the SOGI-UBC Advisory Committee, CampOUT Community Advisory Council, and other community and program advisory committees relevant to the role.

Supervision Given

The incumbent will be responsible for recruiting, training, and supervising short-term or seasonal staff and WorkLearn students for the initiatives under their purview, and adult and youth volunteers for community programs and activities.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own

- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Experience in working with 2SLGBTQIA+ youth, families and communities, including a track record of developing and implementing effective programs that meet the needs of marginalized youth

• Experience in community or youth programming, camp administration or camp setting, in a leadership role

• A master's degree in Gender Studies, Counselling Psychology, Sociology, Indigenous Studies, Education or related field is preferred.

• Experience in developing community programs and initiatives

• Experience working with Indigenous youth and communities.

• Experience in working on social justice initiatives in higher education

• Experience in training and facilitation in higher education or not-for-profit sectors

• Experience with event planning and coordination

• Experience in grant writing and fundraising, preferably in the higher education or not-for-profit sectors

• Experience in planning and developing camp programming and/or implementing inclusive practices in informal education or camp spaces with youth

• Experience in office administration, including technical support, troubleshooting, and basic website creation and maintenance

• Strong leadership and interpersonal skills

• Understanding of trauma-informed principles and practices to ensure a safe and supportive environment for 2SLGBTQIA+ youth.

• Detail-oriented with strong organizational and time management skills to manage multiple projects and deadlines effectively.

• Ability to work independently and collaboratively in a team environment, demonstrating initiative, creativity and problem-solving skills.

• Knowledge of activity-related safety regulations and health and sanitation requirements.

• Knowledge of budgeting and project management strategies.

• Knowledge of communications, including social media, public relations, and community engagement.

• Strong written and verbal communication skills with the ability to craft grants, proposals and reports.

• knowledge of equity, diversity, inclusion and decolonization best practices in higher education

• BC Driver's License.

• Available to work irregular hours, including some evenings and weekends.

• Certification in areas such as trauma-informed practices or anti-oppression training is an asset.

• Have or be willing to get CPR and first aid certification.

• Knowledge of and experience in the mental health and/or social work field is an asset but not required.