Assistant Asphalt Superintendent

Reports To: Asphalt Superintendent

Division: Operations

Location: Head Office, Etobicoke

This position is for 1 existing vacancy

Job Summary

The Assistant Asphalt Superintendent role represents a key core competence. This is an essential supporting role that has controlled and high impact on the success of Fermar Paving Ltd. ("the Company") Operations. The role provides tracking and reporting of detailed production, job documentation and quantities that are needed to compare materials used against Project Plan (Budget).  This information is critical to ensure accurate and timely payments to Sub-contractors and Vendors.

The Assistant Asphalt Superintendent provides support to the Asphalt Superintendent by communicating with other Company departments to assist with allocation of equipment and manpower and materials on the Projects. The role requires on-going communication of progress updates, quantities, and logistics items with the Project Manager, Asphalt Superintendent, Operations Managers, Client's representative (Site Inspector).

The Assistant Asphalt Superintendent assists the Asphalt Superintendent in preparing schedules, budgets, and progress reports, as well as information required for regularly scheduled meetings with Management and Clients. The Assistant Asphalt Superintendent will be required to support multiple Projects concurrently.

Key Responsibilities

Administrative Oversight

• Liaison between field and office, plant operators, drivers, sub-contractors and project management.
• Coordinate with project managers and site superintends as needed
• Tracks production and quantities (materials used against plan) on current assigned Projects.
• Ensures site workers' time sheets data are entered into Payroll (and confirmed).
• Assists with completing required Safety and job documentation.
• Prepare all packing slips and back-ups ensuring accurate and timely entries.
• Completes Annual Performance Review providing goals and opportunities for development.
• Support training and development of crew members

Planning and Financial

• Assists in preparation of P&L Summary, including Costing issues. Gather information on Time & Materials usage and extra payments outside of contracts. Report sent to PMO.
• Assists with planning and coordinating daily paving operations including scheduling of crews, equipment and materials
• Updating Profit and Loss Summary and two-week Look A-heads, providing input into Planning with Site Superintendent, Foreman and Project Manager.
• Provides feedback on Performance Review of Projects.
• Prepares reports to substantiate Change Orders for claims when required.
• Provides input and assists Asphalt Superintendent with preparing quarterly Budget updates.
• Reports payments completed.
• Assists with preparation of baseline schedule and Budget updates.

Operating

• Monitor job site progress and report issues or delays to the Asphalt Superintendent
• Assist with quality control and troubleshooting on site
• Ensure compliance with safety policies and company procedures
• Assists with preparation of Look Ahead schedules.
• Attends and prepares agendas and minutes for weekly work site Coordination Meetings.
• Ensures Locates are up-to-date for utilities (underground work).
• Attends Project Coordinating Monthly meeting to participate in Training, Change of Process Updates, Project/Performance updates, and relevant Company news.

Education and Experience

• College Diploma (Civil Engineering) or equivalent Construction Industry experience.
• 4+ years' experience in asphalt paving, road milling and road construction
• Knowledge of asphalt operations, equipment and paving processes
• Strong organizational and communication skills
• Ability to read plans and job specifications
• Interpreting contracts and creating change orders.
• Computer skills (MS Office suite).
• Valid driver's license

Demonstrated Management and Personal Skills

• Sound management skills: Setting Goals/Objectives, Performance Management and Measuring Performance.
• Excellent critical thinking and problem-solving skills. Able to find solutions to issues/challenges and mitigate risks.
• Acts independently. Makes decisions about own work within clearly established processes and rules.
• Able to effectively communicate in any situation and at any level, applying sound judgement in an appropriately assertive manner.

Company Sponsored Training

• New Employee Orientation
• Leadership Development
• Code of Ethics and Business Conduct
• Health & Safety/Quality Policy Review
• MS Project/MS Office
• Personal Development courses: Data Management, Scheduling, Customer Relations

Working Conditions

Travel Requirements

Daily within GTA.

 Hours of Work

50 +/- hours a week including days, nights, weekends

Physical Environment

High intensity. 10% office. 90% construction site visits. Exposure to disagreeable conditions (inclement weather).

Physical Demand

Moderate. Walking, sitting, lifting 5lbs or less - occasionally. Consistent computer/laptop exposure.

Mental Effort

Moderate intensity. Occasional challenges that demand higher level impact, focus. 

We are committed to enhancing workplace diversity and fostering a workplace that is representative of the resident population we serve.  We are committed to identifying and removing barriers for diverse employees in recruitment, advancement and retention.  We are an equal opportunity employer and consider applicants without regard to age, race, colour, creed or religion, ancestry, origin, sex, sexual orientation, marital status, family status, record of offences, disability, or other protected status. We have policies and procedures to accommodate applicants and employees with a disability.

We do not use AI to screen, assess or select applicants.