Coordinator, Technical Operations

Location:

The Project Coordinator provides essential administrative and operational support for capital construction projects across the portfolio. This role ensures smooth project administration through effective documentation management, financial tracking, and coordination between project stakeholders.

Project Administration:

• Maintain and organize project documentation including contracts, permits, warranties, and insurance certificates
• Set up and coordinate project meetings, prepare agendas, and distribute meeting minutes
• Track project schedules, milestone dates, and maintain accurate records in project management systems
• Assist Project Managers with tender document distribution

Financial Administration:

• Process and track project-related invoices, ensuring proper approvals and coding
• Track project accounts, draws, budgets, and expenditures
• Support Project Managers with Capital Expenditure request documentation and basic financial reporting

Contract & Vendor Management:

• Maintain organized contract files and track contractor compliance documentation
• Support tender process through document distribution
• Maintain vendor contact information and documentation
• Track and coordinate contract renewals and insurance certificate updates

Stakeholder Coordination:

• Act as a key point of contact for administrative project matters
• Coordinate with contractors, property management teams, and other stakeholders
• Update project tracking tools and prepare bi-weekly status reports
• Support Project Managers with data collection for project reporting

• Strong organizational skills with exceptional attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite and construction project management software.
• Working knowledge of construction terminology and related documentation.
• Experience coordinating meetings and managing project documentation across multiple internal and external stakeholders.
• Strong written and verbal communication skills with a professional and confident demeanor in all stakeholder interactions.
• Experience supporting project accounting functions, including invoice processing, payment tracking, and preparing basic financial summaries and reports.

Choice Properties Real Estate Investment Trust is an owner, manager and developer of well-located retail and commercial real estate across Canada. Choice Properties' portfolio spans approximately 65 million square feet of gross leasable area and consists of over 700 properties primarily focused on supermarket-anchored shopping centers.

Choice Properties' strategy is to create value by enhancing and optimizing its portfolio through high quality transactions, strategic development and active property management. We mainly focus on necessity-based retail, and high-quality industrial and mixed-use assets. In particular, we have a strategic relationship with Loblaw, our largest tenant, that provides us with access to high quality investment opportunities.

Our established operating platform with a proven track record of success also provides us with access to a transformational development pipeline that we believe supports superior long-term value creation and growth. A commitment to continuous learning and development is a strong part of our culture.

Choice Properties REIT recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation's evolving diversity in the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and employees with disabilities.

In addition, we believe that compliance with laws is about doing the right thing.  Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.

Number of Openings:

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