Human Resources Assistant (WHCA) #2026-26

February 2, 2026

WELLINGTON HEALTH CARE ALLIANCE

Groves Memorial Community Hospital · Louise Marshall Hospital · Palmerston & District Hospital

POSTING: #

HUMAN RESOURCES ASSISTANT

(TEMPORARY FULL TIME)

The Wellington Health Care Alliance (WHCA) is currently accepting applications for a temporary full time Human Resources Assistant to join our Human Resources team reporting to the CHRO.

The Wellington Health Care Alliance (WHCA) is comprised of two corporations with more than 1,000 staff, including physicians and volunteers, operating three vibrant acute care hospital sites: Groves Memorial Community Hospital (Fergus), and North Wellington Health Care (Louise Marshall Hospital in Mount Forest & Palmerston and District Hospital in Palmerston). The homesite for this position will be Groves Memorial Community Hospital.

Hours of Work: 37.5 hours per week (Monday - Friday, daytime hours)

Salary Range: $ $35.82 per hour

POSITION SUMMARY:

The Human Resources Assistant is a key member of the Human Resources team, with a primary focus on supporting the recruitment process and processing employee documentation. This role assists with recruitment-related activities and is responsible for payroll entry and modifications, benefits enrollment, employee education activities, and the accurate maintenance of employee records. The Human Resources Assistant also provides administrative support as needed to ensure efficient HR operations.

SUMMARY OF KEY RESPONSIBILITIES:

General HR Administration and Customer Service:

• Greet all visitors to HR department, answer questions and direct them to the appropriate staff member for assistance
• Administration of the HR general email inbox
• Prepare Confirmation of Employment Letters and Confirmation of Hours Letters
• Assist with the coordination of HR activities and events (i.e. Volunteer Appreciation, Long Term Service)
• Support volunteer service coordinators, as needed
• Assist in the facilitation of the General Orientation program
• Create and maintain electronic employee and job files
• Provide support to HR Department, including Agendas, Minutes, Learning Packages, Communication Activities etc. as assigned by the CHRO
• Assist with the coordination of documentation related to students, including Nursing and Co-op students
• Provide administrative support to the Occupational Health department for Return to Work and Benefit Coordination as needed
• Other Human Resources activities as assigned

Administration of Recruitment Activities:

• Work with the HR Business Partners/Human Resources Coordinator on recruitment activities consistent with HR policies and procedures
• Prepare and provide offer letters and new hire packages to successful candidates as needed
• Assist with the coordination of successful candidates in the completion of onboarding documentation, and work with internal partners to complete the onboarding process
• Run regular reports as set out in our Collective Agreements, including: Staffing, Agency Use, Hours Worked, Seniority reports and other reports as required

Payroll and Benefits:

• Entry of new employee data and submission of employee change forms to payroll for processing
• Assist with report generation and creation as required by the Collective Agreements, as well as the Human Resources Department
• Administer employee benefits enrollment, including new hires, employee changes, and life events, while ensuring accuracy and compliance with plan requirements. 

QUALIFICATIONS:

• An undergraduate degree in Human Resources, or related field/post-graduate education in Human Resources
• Strong technical skills and experience utilizing Microsoft Office Excel Spreadsheets, Outlook, Word and PowerPoint
• Great attention to detail and ability to manage multiple priorities/projects while meeting deadlines
• Exceptional verbal and written communication skills
• Excellent organizational and time management skills
• Have an understanding that recruitment is a patient safety issue
• Satisfactory performance and attendance required
• Satisfactory Reference Checks required prior to start date
• Must provide a Police Vulnerable Sector Check
• Must complete a Pre-Employment Health Assessment prior to being hired

YOU WOULD STAND OUT IF YOU:

• Have your CHRP (Certified Human Resources Professional) designation
• Have experience with Human Resources Information Systems
• Are passionate about customer service 

Travel will be required to our sites at Groves Memorial Community Hospital, Palmerston & District Hospital and Louise Marshall Hospital, so a valid driver's license and reliable vehicle is required. 

Why should you apply to WHCA?

• Healthcare of Ontario Pension Plan (HOOPP)
• Employee & Family Assistance Program

Interested in joining our Team?

Submit your application via BambooHR:   by 4:00pm on February 16, 2026.

The Hospital's at the Wellington Health Care Alliance strive to create a respectful, accessible and inclusive work environment. Upon individual request, the Hospital will endeavor to remove any barriers to the hiring process to accommodate those candidates with disabilities.

Our Hospital's are committed to providing and fostering a safe, healthy, and respectful workplace for all of our employees, free from violence and harassment.

Please check us out at: 

Location

Fergus, Ontario

Department

Human Resources

Employment Type

Temporary Full-Time

Minimum Experience

Entry-level