Temporary Overhire Event Manager

POSITIONTITLE

Overhire Event Manager

Performance Operations – Concerts & Events

College of Performing Arts

INTRODUCTORYPARAGRAPH

Join The New School

At The New School, we redefine the boundaries of education, creativity, and innovation. Founded in 1919 and located in the heart of New York City, we are home to over 9,000 students from over 100 countries, offering more than 135 degree and diploma programs across our renowned colleges, including Parsons School of Design, The New School for Social Research, Eugene Lang College of Liberal Arts, Parsons Paris, and the College of Performing Arts. Our progressive, interdisciplinary approach has earned us recognition as one of the most forward-thinking institutions in the world.

POSITION/ROLEOVERVIEW

The College of Performing Arts at The New School is seeking highly qualified Overhire Event Managers to join its team. Reporting to the Director of Performance Technology, Technical Supervisor, the Overhire Event Manager is directly responsible for advancing special events as assigned that are presented by the College of Performing Arts. This role coordinates with the College's Performance and Event Working Group and collaborates with The New School's central Facilities, Events IT, and Campus Safety divisions as needed.

The Overhire Event Manager is a thoughtful, collaborative, and detail-oriented team member, providing comprehensive support for the College of Performing Arts' curricular and extracurricular event planning initiatives. This position will enable the successful delivery of transformative student performance opportunities, interorganizational partnerships and collaborations, and other marquee events planned throughout the season.

Formed in 2015, the College of Performing Arts draws together Mannes School of Music, the School of Jazz and Contemporary Music, and the School of Drama. College of Performing Arts students are actors, musicians, performers, writers, improvisers, creative technologists, entrepreneurs, composers, arts managers, and multidisciplinary artists. Our community collaborates with colleagues across The New School in a wide array of disciplines, from the visual arts and fashion design, to the social sciences, public policy, advocacy, and more.

This is an overhire position with opportunities for work to be scheduled on an as-needed basis by the Concerts & Events Department. Overhire Event Managers will be engaged at various stages of the event planning and execution process as determined necessary by an individual project's unique needs. This position may be renewed pending institutional need and availability of funding.

CORECAPABILITIES, PRIMARYDUTIES, ANDRESPONSIBILITIES

Event Planning

• Advance special events
• Create production schedules, run of show documents, show reports and other event paperwork
• Draft Overhire Stage Manager, Overhire Assistant Stage Manager, and Student Production Assistant shifts, coordinating event staffing needs with leadership, and technical departments
• Schedule and participate in advance planning meetings as necessary, and attend the Performance and Events Working meeting upon request
• Manage communications between creative, technical, front of house and marketing teams to ensure accurate, up-to-date information is shared in a timely manner

Event Supervision

• Function as the main on-site point of contact during load in, tech, performance, and load out resolving challenges as they arise
• Call shows as needed
• Act as the secondary supervisor for Overhire Stage Management and Student Production Assistants as delegated
• Ensure all activities follow the finalized event schedule accordingly
• Other duties related to the successful execution of the event as necessary
• Additional responsibilities as assigned

WORKMODE

This position is primarily in-person and is based on campus to support effective in-person collaboration and engagement.

Hybrid work arrangements may be considered on a case-by-case basis, depending on the nature of the role and operational needs. Any such arrangement must be discussed and approved in advance by the appropriate division lead or their designee.

SALARYRANGE

$35.00 per hour

WHYJOIN US?

This is an extraordinary opportunity to work closely with a visionary leader and contribute meaningfully to a forward-thinking institution that's reshaping the future of higher education. You'll be at the nexus of strategy, operations, and innovation in a role that grows with your impact.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The New School recognizes and values the benefits of a diverse workforce.

SPECIALINSTRUCTIONS TO APPLICANTS

Applicants should submit a resume outlining their skills and experience concerning this position. A cover letter is optional, but preferred.

Minimum Qualifications:

• Two years previous experience in event management, stage management or production management
• Strong analytical skills and ability to develop creative approaches to complex issues
• Excellent oral and written communication skills
• Interpersonal skills that include management, teamwork and collaboration, and conflict resolution
• Time, task and budget management skills, including re-prioritization and an ability to work graciously under strict time constraints
• Must be able to remain standing for long periods and lift and move 25 pounds repeatedly
• Experienced or able to learn and develop fluency in The New School's suite of applications including Google Suite, Microsoft Office, WorkDay, Asimut and 25Live.
• Demonstrated commitment to Equity, Inclusion, Social Justice, and the transformative power of the arts and education

Preferred Qualifications:

• F03 Fireguard Certificate
• Experience with Airtable Software or Asimut Software
• Ability to read and call to music