Care Navigation Coordinator

Alivia Care Inc. was established by the Community Hospice & Palliative Care Board of Directors in 2020 to provide strategic support expanding the mission and vision of Community Hospice & Palliative Care and subsidiaries. Alivia Care provides clinical and administrative resources to a number of programs and partners beyond hospice care, fulfilling its mission of serving more people in more places helping those with advanced illness live better lives.

Under the direction of the Care Navigation Center Manager, the Care Navigation Coordinator provides support guiding incoming Community Hospice and Palliative Care, PACE and Home health referrals to the appropriate personnel or other healthcare resource.

S/he completes the referral intake process via telephonic and non-telephonic communications, including but not limited to areas such as insurance verification, scheduling patient and personnel assessments, providing patient and affiliated family members with requested information, and conducting routine follow up check-ins with patients and referral sources ensuring seamless patient admissions to services.

Position Details

• Work Location In-office position located at 4266 Sunbeam Road, Jacksonville FL. No work from home available at this time.
• Days/Hours: Varies; Call Center is open 365 days a year with operational hours between 8:00am - 7:00pm.
• Compensation: $19.00 hour; full benefits package including 23 days PTO annual
• Advancement: Opportunities for advancement within the department

Position Responsibilities

• Serves as primary contact for inbound/outbound customer service.
• Provides customer support by phone, fax, or email, to internal and external customers.
• Provides backup support for incoming calls from all lines of business for Alivia Care.
• Appropriately documents phone calls, faxes, portals, medical records and e-mails.
• Facilitates referrals with a high level of customer service and maximizing productivity.
• Responds to various types of service inquiries including: hospice, palliative, PACE and home health services and follows up with potential patients/families in a polite and courteous manner.
• Coordinates the initiation of Hospice services with peers in the Admissions Team, as well as Physicians, Community Agencies, Assisted Living Facilities, Long Term Care Facilities and hospitals, in addition to patients/families/caregivers.
• Provides excellent customer service and maintains an amicable and professional working relationship with referral sources and partners.
• Approaches every referral with the goal of setting an assessment on the same day, schedules assessment visits in a timely and cost-effective manner.
• Inputs data into the appropriate Electronic Medical Record (EMR) and system. Also relays accurate referral information to appropriate personnel.
• Takes ownership of all aspects for referrals and follows up on pending referrals to ensure speed to care.
• Provides Explanation of Services to patients and families either over the phone or face to face.
• Processes referrals with accuracy and in a timely manner.
• Seeks direction from a licensed Nurse when handling complex patient cases that require nursing knowledge of hospice eligibility, including, but not limited to, patients transferring to Community Hospice from out of our service area.
• Maintains a high level of confidentiality of all patient data as outlined in the Health Insurance Portability and Accountability Act (HIPAA).
• Meets the standards of the job, such as productivity, accuracy, quality standards, adherence to schedule, and average handling time.
• Ability to work overtime and weekends as needed.
• Other duties as assigned.

Education & Experience

Any combination of education and/or experience that would provide the required skill and knowledge for successful performance would be acceptable. Typical qualifications would be equivalent to:

• High school diploma, minimum
• Medical degree certificate, example CNA, Medical Coding, etc. or AA degree or higher preferred.

Desired Knowledge/Skills/Abilities

• 5+ years customer service experience
• 5+ years in a call center environment
• Preferred experience in a health care environment
• Intermediate computer skills, intermediate typing, and data entry; Excellent time management and organizational skills

ADA Statement / Disclaimer

Alivia Care, Inc., including all of its subsidiaries and affiliated companies, is committed to complying with all applicable provisions of the Americans with Disabilities Act (ADA), as amended. We provide reasonable accommodations to qualified individuals with disabilities to ensure equal access to employment opportunities and the ability to perform the essential functions of a position. If you require an accommodation to complete the application process, interview, or perform the essential functions of a role, please contact Human Resources at We participate in E-Verify to confirm the employment eligibility of all newly hired employees. Equal Opportunity Employer