Senior Scheduler

Company Overview

National Partners in Healthcare (NPH) is a progressive healthcare company specializing in anesthesiology. We partner with physicians and health systems to deliver high quality care, aligning synergies and best practices to achieve superior outcomes. As a leader in the industry, we believe in developing a foundation of trust, transparency, and excellence in everything we do. The success of our company has created excellent career advancement opportunities that support a healthy work/life balance.

POSITION SUMMARY: 

The Medical Scheduler is responsible for coordinating, maintaining, and optimizing work schedules for Physicians and Certified Registered Nurse Anesthetists (CRNAs) to support safe, efficient, and compliant clinical operations. This role collaborates closely with providers, clinical leadership, and operational teams to ensure accurate coverage, adherence to credentialing and contractual requirements, and continuity of patient care. The Medical Scheduler exercises sound judgment, attention to detail, and effective communication to manage complex scheduling needs in a dynamic healthcare environment.   

Essential Duties and Responsibilities:

• Manage daily clinical staffing to ensure seamless practice operations across all sites.
• Monitor productivity metrics and work with Practice Admin on making staffing adjustments to meet operational demands.
• Execute real-time scheduling updates for call-ins, and shift adjustments.
• Assign providers daily based off shift type, credentialing status and surgeon request while meeting patient care needs.
• Manage anesthesia provider requests from surgeons and patients.
• Ensure coverage plans align with surgical block time utilization and projected case volumes.
• Pull OR schedules 2 weeks in advance to anticipate staffing needs and communicate with sites
• Recruit and move staff around to accommodate schedules
• Assist with shift swaps/day off requests
• Create monthly schedule for specialty shifts including assigning call shifts for staff
• Enter hospital call schedule into IKE and distribute accordingly
• Manage yearly vacation picking process
• Adjust schedules for add-on cases, cancellations, or emergencies
• Communicate daily schedules and updates to scout and anesthesia staff
• Develop and maintain monthly or quarterly call schedules, including weekends and holidays
• Balance fairness and equity in call and weekend assignments
• Coordinate vacation, CME, and personal time-off requests
• Plan ahead for staffing gaps caused by vacations, leaves, or open positions
• Arrange locum or per diem coverage as needed
• Maintain compliance with contractual obligations for coverage and call frequency
• Collaborate with the practice admin to determine daily staffing needs
• Manage shift swaps and coverage requests among providers
• Track and confirm provider credentialing for each facility before scheduling
• Maintain and update scheduling software (Spinfusion)
• Track attendance, shift compliance, and hours worked for payroll or productivity purposes
• Generate reports on staffing utilization, coverage ratios, and scheduling trends
• Coordinate onboarding and orientation schedules for new or locum providers
• Serve as the main point of contact for scheduling-related questions or issues
• Communicate changes promptly and professionally to staff and hospital partners
•  Identify and resolve scheduling conflicts proactively
• Participate in leadership or staffing meetings to review coverage and optimize resources

Education/Licensing/Certification:

• High school or equivalent (Required); AA or BA preferred

Experience:

• 3-5 years' experience in the healthcare industry with upward mobility documented.

Knowledge and Skills:

• Excellent Verbal and Written skills.
• Ability to prioritize work and work independently with minimal supervision.
• Ability to work effectively with staff, physicians, and external customers.   
• Must have strong keyboard skills with knowledge of Microsoft Word, Excel and PowerPoint.
• Must have a pleasant disposition and high tolerance level for diverse views and opinions.
• Ability to motivate diverse personalities within the department.
• Must be able to speak, read and write in English.
• Skill in gathering, reporting and analyzing information. 

Advantages of Working at NPH

• Competitive Pay and Benefits Package
• Annual Bonus
• Generous Paid Time Off
• 401K Contribution/Safe Harbor
• Flexible Work Environment
• Career Advancement Opportunities with a Growing Company

Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and will vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that NPH provides to compensate and recognize our staff for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.