Coordinator CoS

Summary:Under moderate supervision, provides coordinating services, keeps official records, and executes administrative policies determined by or in conjunction with other officials, within area of assigned responsibility.

Note:The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Statement of Duties and Responsibilities:

Graduate PSMS Program Support

• Provide administrative assistance for the Professional Science Master's (PSMS) program.
• Distribute promotional materials and support basic recruitment activities.
• Communicate with department chairs and program directors to relay information related to certificate completion and advising.

Graduate Student Progress Monitoring

• Maintain tracking spreadsheets and databases for graduate student progress as directed by program coordinators or directors.
• Alert supervisors to students who may not be meeting progress expectations.
• Assist with collecting milestone documentation (admission to candidacy forms, graduation materials, etc.).
• Prepare routine status reports for departmental use.

Graduate Student Initiatives

• Provide logistical support for graduate student workshops, orientations, social events, and similar activities.
• Assist committees by organizing application materials and preparing summaries for funding consideration.
• Coordinate application intake for summer RA funding under supervisor guidance.
• Support event planning and day-of coordination with departments, faculty, and students.

Recruitment and Admissions

• Assist with graduate recruitment outreach, including helping with diversity-focused initiatives and distributing materials.
• Respond to basic inquiries from prospective students and route complex questions to the appropriate staff.

Administrative Support

• Process routine graduate student paperwork and help ensure documents meet institutional requirements.
• Serve as backup administrative support during high-volume periods.
• Handle student travel paperwork and assist with new-hire processing.
• Perform general office tasks to support workflow efficiency across the graduate office.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

Education: Bachelor's Degree or equivalent combination of education and experience

and

Experience: None

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at , by email at , or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office