Temporary Volunteer Coordinator

This is a temporary/part-time position working in the Pueblo Police Department, under the direct supervision of the Community Engagement Manager. The Volunteer Coordinator oversees, directs, and coordinates volunteer operations and activities. This position also develops and implements program goals/objectives and integrates, collaborates, trains, and supports volunteer efforts.

This job description is an overview and is intended to describe the general nature and level of work being performed. It's not intended to be an exhaustive list of all the functions and tasks required of the position.

• Oversees, directs, and coordinates volunteer operations and activities
• Recruits volunteers
• Reviews applications and makes recommendations of new volunteers to the Community Engagement Manager
• Trains, monitors, and evaluates volunteers, and ensures volunteer adherence to City of Pueblo rules, regulations, and guidelines
• Recommends and assists in the implementation of the Department's volunteer program goals and objectives including recommendations for modifications to systems and procedures
• Monitors and evaluates volunteer program performance and effectiveness in meeting Department's needs
• Develops volunteer opportunities with input from Pueblo PD division and section leadership
• Maintains up-to-date documentation:
• Job descriptions for volunteer positions
• Volunteer handbook
• Maintains and develops reports concerning new or ongoing programs and program effectiveness to include preparing statistical reports
• Works to ensure that volunteers have the tools, equipment, and resources needed to complete their work efficiently and effectively
• Plans and coordinates an annual volunteer awards and recognition banquet and program fundraisers
• Promotes volunteer opportunities and highlights volunteer accomplishments
• Oversees and approves monthly volunteer newsletter
• Updates and completes annual insurance audit and paperwork
• Manages volunteer funds and oversees program budget

IMPORTANT FUNCTIONS:

• Employee will supervise and/or coordinate volunteers
• Employee performs related duties as assigned or required

Physical Requirements:

The physical standards an employee must meet in order to perform the essential job duties with or without a reasonable accommodation include, but are not limited to:

• Sedentary work performed in a seated position, but requires frequent moving about, walking, standing, bending, kneeling, reaching, or stooping
• Requires lifting up to 50 pounds
• Requires the ability to create and/or input large amounts of data using repetitive motion on a frequent and prolonged basis
• Must be able to hear all communication from citizens, volunteers and employees by telephone or in person
• Uses vision to work with written documents, and to monitor volunteers during activities

• Communicate effectively, both orally and in writing.
• Principles of business correspondence, handwritten and electronic, and report preparation.
• Operation of computer programs and software applications related to job duties and assignments, including modern office equipment and be proficient in the operation of Microsoft Windows and Microsoft Office 365 tools such as Word, Excel, PowerPoint, and Publisher.

• Principles and practices of volunteer program development and implementation, lead supervision, and volunteer training.

• Record keeping and data collection methods and procedures.

• Oversee, coordinate, and implement volunteer programs.
• Show initiative and vision for continuous improvement.
• Maintain accurate records.
• Budget management.
• Work effectively as a member of a team.
• Ensure program compliance with mandated City policies, procedures, rules, and regulations.
• Maintain a high level of confidentiality.
• Multitask and adapt to organizational changes.
• Motivate, provide support, and show appreciation and respect for all volunteers, while encouraging others to do the same.
• Work successfully with, and provide good customer service to supervisors, other City employees, the public, and other agencies and organizations.
• Perform all the job duties in a safe manner

In addition to the knowledge, skills, and abilities listed above, the candidate is required to have the following by date of application:

• At least 30 credit hours college course work from an accredited college or university and/or at least 1 year of equivalent supervisory/volunteer management experience Prior clerical experience in a professional environment (Experience with the law enforcement field preferred)
• A valid, unrestricted driver's license at time of application and a valid Colorado driver's license within 30 days of employment
• License restrictions that may hinder your ability to drive on City business, such as an interlock, will be cause for disqualification
• During the course of employment, a valid license must be maintained, and the employee must notify the City immediately upon changes to the status of their license

Tattoos and other markings, as described below, will be cause for disqualification:

• Any tattoos, or other markings on the head, scalp, face, ears, neck (above the collarbone), or hands (wrist to fingertips).
• Employees with tattoo cosmetic make-up on the face or one permanent commitment band on the finger are exempt from this policy
• Current Police Department employees hired prior to July 1, 2025, will be exempt from this disqualification

Illegal drug usage, as described below, at the time of application may be cause for disqualification:

• Any use of marijuana within 1 year prior to the date of application;

And/Or;

• Any usage of any illegal drugs other than marijuana (i.e. heroin, cocaine, LSD, amphetamines, steroids, or other illegal drug as defined in schedules I through V of Section 202 of the Controlled Substances Act) within two (2) years prior to the date of application.

SPECIAL CONDITIONS OF EMPLOYMENT:
May be required to work in a seated position for extended periods of time in a highly structured environment.
Candidates must be willing to submit to and pass the following post-conditional job offer requirements:

• Comprehensive background investigation including submission of fingerprints and drug screening
• Willing and able to work a flexible schedule including evenings, weekends, and holidays

Due to Federal and State Criminal Justice System access requirements, classifications that access and maintain criminal justice information may also be required, as a condition of employment, to not have been convicted of and/or have pending charges of a felony or misdemeanor crime that would deny or otherwise restrict access to criminal justice information. This requirement applies to all existing City employees as well as external candidates seeking to fill positions that meet the given criteria.

The successful candidates(s) for this position must be able to meet attendance and punctuality standards as established by the Pueblo Police Department and the City of Pueblo.

BENEFITS:

The City of Pueblo offers a very rich benefits packet Click on the "Benefits" hyperlink at the top of this (online) job posting to view a summary of the benefits associated with this position. For a more comprehensive view on the lush benefits offered by the City, please go to

Benefits Package for Temporary/Seasonal Positions

Because of its reduced schedule, temporary and seasonal employment with the City gives you the time to maintain a quality work/life balance and offers the following benefits:

As a PERA member you contribute a percentage of every check to PERA in exchange for a lifetime defined benefit, or pension.

City of Pueblo Temporary and Seasonal Employee Sick Leave Benefits
Beginning January 1, 2021, all employers in Colorado are required to provide paid sick leave to employees under the Healthy Families and Workplaces Act ("HFWA"). Said leave is accrued at one hour of paid sick leave for every 30 hours worked, up to a maximum of 48 hours.
Per the Act, leave may be used for any of the following reasons:

• The employee has a mental or physical illness, injury, or health condition; needs a medical diagnosis, care, or treatment related to such illness, injury, or condition; or needs to obtain preventive medical care.
• The employee needs to care for a family member who has a mental or physical illness, injury, or health condition; needs a medical diagnosis, care, or treatment related to such illness, injury, or condition; or needs to obtain preventive medical care.
• The employee or family member has been the victim of domestic abuse, sexual assault, or harassment and needs to be absent from work for purposes related to such crime; or
• A public official has ordered the closure of the school or place of care of the employee's child or of the employee's place of business due to a public health emergency, necessitating the employee's absence from work.

Consistent with the HWFA, part-time temporary and seasonal employees of the City shall not carry forward more than forty-eight (48) hours of unused sick leave from one year to the next.
Pueblo Municipal Code , 6-6-5 and

City employment as a temporary or seasonal employee means that the most you can expect to work is 1300 hours in a calendar year. Depending on the work schedule required by the hiring department, this means more time to spend with your family and/or doing other activities.