Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role offers an excellent opportunity to support office operations, manage administrative tasks, and provide exceptional customer service. The ideal candidate will have strong computer skills, office management experience, and the ability to handle multiple responsibilities efficiently. Bilingual abilities and experience with various office systems are a plus. This position is essential in maintaining smooth daily operations and ensuring a professional environment.

Responsibilities

• Manage front desk duties, including greeting visitors and handling inquiries with professional phone etiquette
• Operate multi-line phone systems and coordinate communication across departments
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office Suite, Google Workspace, and QuickBooks for various administrative tasks
• Schedule appointments, manage calendars, and coordinate meetings using calendar management tools
• Support office management activities such as organizing supplies, maintaining records, and overseeing clerical functions
• Provide customer support via phone, email, or in person to ensure client satisfaction
• Assist with bookkeeping tasks and basic bookkeeping using QuickBooks or similar software
• Handle confidential information with discretion and professionalism
• Support personal assistant duties as needed, including travel arrangements or special projects
• Willingness to be trained on how to pump propane and fill for customers as needed

Experience

• Prior office experience or administrative experience is preferred
• Proven skills in clerical tasks such as typing, proofreading, data entry, and filing
• Experience with office management software including Microsoft Office (Word, Excel), Google Workspace, and QuickBooks is highly desirable
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent communication skills, both verbal and written; bilingual candidates are encouraged to apply
• Demonstrated ability to manage time efficiently in a fast-paced environment
• Previous experience in customer service roles such as dental or medical receptionist is a plus
• Personal assistant or office support roles that involve calendar management and customer support will be considered an asset

Job Type: Part-time

Pay: $20.00 per hour

Work Location: In person