Industrial Coatings Operations Coordinator

Position Overview
The Industrial Coatings Operations Coordinator plays a vital role in supporting the day-to-day operations of our Industrial Coatings Division. This position is responsible for coordinating project documentation, supporting inventory and material tracking systems, and assisting with proactive planning to keep projects, crews, and resources running efficiently.

This role is central to maintaining and improving our internal project and inventory management system, which supports quoting, inventory tracking, project documentation, invoicing support, and future work order management for field technicians. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, team-oriented environment.

Core Qualifications & Skills

• Exceptional organizational skills with strong attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proactive mindset focused on preventing issues before they arise
• Comfort working in systems and software (project or inventory management experience preferred; Salesforce experience a plus)
• Strong communication skills and ability to coordinate effectively between office staff and field crews

Key Responsibilities:

Project & Inventory Management Support

• Support the ongoing development and daily use of the company's internal project and inventory management system for:
• Project quoting and tracking
• Customer proposals
• Inventory allocation and material usage tracking
• System updates and improvements
• Maintain accurate inventory records, including usage, adjustments, and allocations, ensuring system data aligns with physical inventory and field reports
• Support the future implementation and use of work orders for field technicians

Project Documentation & Organization

• Organize and maintain all project documentation—both digital and physical—within company shared drives and internal systems
• Ensure all required project documents are received, signed, and properly stored throughout the project lifecycle
• Maintain document accuracy, consistency, and accessibility for internal teams

Project Coordination & Administrative Support

• Track project bid deadlines and follow up with customers as needed
• Assist with scheduling, appointment coordination, and customer communication
• Support invoicing by tracking project phases, identifying billable work, and assisting with invoice preparation
• Provide phone coverage and general office support as needed

Field Crew, Inventory, Equipment & Compliance Coordination

• Track technician time, attendance, per diem, and project coding to ensure accuracy and compliance
• Coordinate inventory and materials, including:
• Inventory checklists
• Material usage tracking
• Ordering job materials, tools, equipment, and office supplies
• Assist with fleet, crew, and compliance coordination, including:
• Vehicle inspections and oil changes
• DOT physicals
• Uniforms
• Weekly, monthly, and annual compliance requirements

Why Join Our Team

• Be a key contributor to a growing Industrial Coatings Division
• Work in a role that blends organization, systems, and real-world field operations
• Opportunity to help shape and improve internal processes and systems
• Supportive, team-oriented work environment

Pay: $ $30.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending