Office Administrator

The Office Administrator at the El Reno Manufacturing Facility serves as the primary point of contact for visitors, vendors, and internal stakeholders. This role is integral to supporting daily administrative operations, fostering employee engagement, and ensuring a professional and well-organized office environment. The position requires a high degree of professionalism, strong organizational capabilities, discretion, and effective interpersonal communication to manage diverse responsibilities within a fast-paced manufacturing setting.

Additional duties may be assigned by management as business needs require.

PRINCIPAL DUTIES:

1. Serve as the front-line representative of the facility by professionally greeting and assisting visitors, vendors, and employees.
2. Monitor and respond to general office phone lines and email inquiries in a timely manner.
3. Receive, sort, and distribute incoming mail; retrieve mail from the post office as required.
4. Coordinate meeting and event logistics, including ordering and picking up meals for internal meetings and visitors.
5. Maintain conference rooms to ensure cleanliness, readiness, and proper setup; manage room reservations as needed.
6. Create, post, and maintain signage and flyers for meetings, events, and company communications.
7. Support employee engagement initiatives, including seasonal ticket drawings, staff appreciation days, monthly luncheons, and community or volunteer events.
8. Provide administrative support for holiday activities, including facility decorations and company-sponsored celebrations.
9. Assist with planning and coordination of the annual Christmas party, including RSVP tracking, employee gift purchasing, and event setup.
10. Coordinate flower deliveries for employees during bereavement or hospitalization.
11. Assist managers with scheduling interviews and candidate communications.
12. Oversee Safety Glasses Sanitizer Station, including sanitizing, packaging, labeling, and maintenance.
13. Monitor, order, and replenish office supplies for the administrative building.
14. Stock and organize beverages and snacks.
15. Create and post flyers to communicate ERM news and events on information boards.
16. Submit content to the company platform "The Well," including updates, photos, milestones, and employee celebrations.
17. Provide assistance to the Volunteer Coordinator in support of the FloGive employee volunteering program.
18. Assist with staff appreciation days, employee monthly luncheons, or community events.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. 

1. High school diploma or equivalent required; some college coursework preferred.
2. Minimum of two (2) years of receptionist or administrative experience, preferably within a manufacturing or industrial environment.
3. Strong verbal and written communication skills with the ability to interact professionally at all levels of the organization.
4. Proficiency in Microsoft Office applications (Word, Excel, Outlook) and standard office technology.
5. Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain attention to detail in a fast-paced environment.
6. Ability to work collaboratively with cross-functional teams and external vendors while maintaining confidentiality and professionalism.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, talk and/or hear. The employee is frequently required to sit. The employee occasionally lifts and/or move objects/equipment up to 35 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.