Executive Administrator

Executive Administrator/On-Site

Winter Park, FL 32789

We're seeking a high-performing Executive Administrator to partner directly with our Principal/CEO and Chief Operating Officer. This is not your typical admin role — this position is for someone who thrives on clarity, structure, and strategic impact. If you're the kind of person who lives to make sure nothing falls through the cracks, loves organizing chaos into clear action, and can confidently manage sensitive communication, contracts, and operational details, we want to hear from you.

In this role, you'll help keep the executive team focused on ZIO's most important priorities. You'll track and manage follow-through on key action items from weekly executive meetings and ensure ongoing alignment with EOS (Entrepreneurial Operating System) goals. Familiarity with GTD (Getting Things Done) methodology or similar productivity frameworks is a big plus — you'll be organizing tasks, projects, and responsibilities into a trusted system that keeps the whole executive function running at its best.

You'll have full visibility into executive calendars and inboxes and will serve as a first point of triage — prioritizing requests, handling meeting coordination, redirecting messages internally when needed, and responding on our behalf when appropriate. You'll also serve a key role in contract support: reviewing proposals and agreements for inconsistencies with our standard terms, summarizing potential issues, and coordinating with outside counsel and client contacts to support revisions and execution.

We're also looking for someone who's comfortable taking ownership of internal operational projects — such as office repairs, vendor coordination, supply management, or small capital improvements. You will be responsible for making sure things get done — and that everyone is informed along the way.

This role requires a high degree of critical thinking, initiative, and discretion. The right candidate will be comfortable identifying issues before they become problems and communicating clearly — both in writing and in person — about what needs attention and why. You'll be trusted with sensitive information and expected to manage it with professionalism and care.

If you're energized by the idea of being at the center of a dynamic, detail-oriented, high-performance environment — and you're confident in your ability to bring clarity and momentum to an executive team — this is the opportunity for you.

What We're Looking For
5+ years of experience supporting executives or operational leadership

Strong organizational skills and proven ability to manage competing priorities

Familiarity with EOS or GTD (or the ability to quickly adopt and use structured productivity systems)

Experience with contract review or a background in legal admin or paralegal work

Excellent written and verbal communication

Strong professional judgment, discretion, and emotional intelligence

Comfortable working independently and owning processes from start to finish

Tech-savvy and resourceful — someone who is proactive, accountable and resilient above all else

Benefits
ZIO believes that the key to keeping great talent is treating them well.  We realize it isn't all about money. Some of the benefits we offer:

• Paid Training, certifications, and industry events
• Semi-annual career coaching and development to help you achieve you achieve your long-term goals
• Retirement Matching
• Health, Dental, Vision, and Disability Insurance
• Paid Holidays & Time Off
• Company events such as go-kart racing, bowling, and other events you can help organize on a quarterly basis
• Profit sharing

If you believe your work is a personal reflection of yourself, strive for success in everything you do, and you have a passion for constant learning, then you should apply now. ZIO is going places and we need great people like you to get there.

How To Apply & What Happens Next
We receive a significant amount of applications and we're a small team. That means you need to stand out to actually get reviewed by the hiring manager (who does not see every application)
Please follow these steps carefully or your application likely won't get to a hiring manager
Step 1:
Write a brief cover letter and answer the following questions.

• In your own words, what is the main goal of the Executive Administrator role at our company?
• Tell us about a time you helped an executive stay focused and on track. What did you do that made a difference?
• One part of this role involves reviewing contracts and working with outside legal counsel. Do you have any experience with that kind of work? If yes, briefly describe your confidence in it.
• How do you currently keep track of tasks, deadlines, and follow-ups for yourself or others?
• What's one thing you think we should know about you that might not come through on a résumé?

Feel free to add anything else you think we should know while reviewing your application. This is your chance to stand out and get noticed

Step 2:
Apply with a
combined document including your cover letter, answers to the above questions & your resume
.

Step 3:
Use this link to complete the predictive index assessment:

Step 4:
If were successful in demonstrating you have what it takes for this role, you'll go through a structured interview process—including video meetings, and on-site interviews.

We'll send regular updates on where things stand with your application. From application to offer, the timeline varies but we'll be happy to tell you where we stand in the process.

If you read this far, let us know that when you apply. We sincerely look forward to hearing from you

ZIO is an Equal Opportunity Employer and a Drug-Free Workplace.