Staff-Subcontracts Administrator

SMX is seeking a highly motivated Staff-Subcontract Administrator to support our growing operations in Kapolei, Hawaii. The Subcontract Administrator will compile, award, and execute services subcontracts within policy guidelines in a dynamic contractual environment. The Subcontract Administrator will work either independently or with a team of subcontract administrators on larger programs.

This is a hybrid role that will require onsite support at our Kapolei Office, Hawaii. 

Key Responsibilities:

• Prepares Requests for Proposals to include statements of work, terms and conditions, flow-down terms and conditions, bid or performance evaluation factors, and other measures incorporated into the Requests for Proposal as may be appropriate.
• Communicate with internal stakeholders about procurement requirements.
• Serves as the focal point to receive and review subcontractor proposals and obtains input from technical staff and other functional stakeholders for evaluation purposes.
• Consults with SMX technical staff to resolve conflicting matters between SMX and the potential subcontractor.
• Consults SMX representatives with legal, technical, financial, and managerial interests impacting subcontract award and execution.
• Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to timeliness, cost considerations, and technical objectives.
• Prepares price analyses mainly using techniques other than adequate price competition.
• Negotiate terms and price with subcontractors.
• Prepares procurement files compliant with Smartronix procedures.
• Performs subcontract closeouts upon end of subcontract performance.
• Coordinates subcontracting activities with various internal and external sources.

Required Skills and Experience:

• Bachelor's degree in related discipline plus 2 or more years of directly related experience in a Federal Government contracting environment. In some cases, educational requirements may be adjusted or waived for more than 3 years applicable work experience.
• Experience working in an approved purchasing system (CPSR) environment.
• Experience working with cross-functional teams in a collaborative environment.
• Working knowledge of Federal Acquisition Regulations (FAR).
• Proficient with MS Word and Excel; Costpoint experience a plus.
• Familiarity with a variety of award types: IDIQ agreements, FFP, T&M/LH, CPXX.
• Experience with APEXes (previously FEDSIM) prime contracts a plus.

US citizenship required for work under DOD contracts

Application Deadline: February 16, 2026

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