Executive Assistant

Company Description

Vanguard Captive Management (VCM) empowers manufacturers, marketplaces, and dealers to leverage the benefits of captive finance without the associated expenses or complexities. Boasting a team with over 200 years of collective experience, VCM provides strategic advisory services, operational support, and innovative financing solutions to drive growth and optimize performance. Our proprietary finance technology platform streamlines processes, enhances dealer and customer experiences, and delivers visibility into financing operations. Based on a collaborative and innovative approach, VCM is committed to helping partners maximize their market potential and boost revenue.

Role Description

This is a full-time on-site role based in Irvine, CA for an Executive Assistant. The Executive Assistant will provide high-level executive administrative support, manage schedules and calendars, prepare and handle expense reports, and facilitate communications on behalf of executives. Additional responsibilities include coordinating meetings, maintaining records, and ensuring seamless day-to-day administrative operations within the organization.

Qualifications

• Strong experience in Executive Administrative Assistance and Administrative Assistance
• Expertise in preparing and managing Expense Reports
• Proficiency in Executive Support and providing high-level administrative coordination
• Exceptional Communication skills, both verbal and written
• Proven ability to maintain confidentiality and manage sensitive information with discretion
• Excellent organizational and time-management skills
• Adaptability to work in a fast-paced, professional environment
• Proficiency with office software and tools, including calendar management systems