Dean's Administrative Coordinator

required information.

Job Title

Dean's Administrative Coordinator

Location

Alpine

Department

College of Education

Job No.

Posting Date

01/08/2026

End Date

Until Filled

Yes

Appointment Date

Salary

$36,568.00

Required

• Bachelor's Degree.
• Three years of related office management.

Preferred

• Bachelor's Degree with at least two years coursework in Business, Accounting, or Public Administration.
• Four years related office management with part in a university setting.

Primary Responsibilities

Summary

The College of Education seeks a highly organized, intellectually curious, and proactive Administrative Assistant to support the Dean in advancing the mission, operations, and effectiveness of the College. The ideal candidate thrives in environments where structures and systems are still developing, demonstrates exceptional problem-solving skills, and is able to anticipate needs before they arise. This role requires strong judgment, adaptability, and the ability to support complex academic, operational, and strategic functions. Professional presence is required during all normal university business hours.

Duties

Executive & Academic Support

• Provide high-level administrative support to the Dean, including scheduling, communications, document preparation, and meeting coordination.
• Research, draft, and format reports, presentations, and briefing materials.
• Manage and track action items, deadlines, and follow-ups for the Dean's office.

Operational Systems & Process Development

• Help create, refine, and document administrative systems, workflows, and standard operating procedures across the College.
• Identify gaps or inefficiencies in current processes and propose actionable solutions.
• Support compliance with university, state, accrediting body, and College-level requirements.

Communication & Coordination

• Serve as a professional representative of the Dean's office in interactions with faculty, staff, students, and external stakeholders.
• Coordinate information flow between departments, offices, and institutional partners.
• Prepare clear, concise communications and maintain well-organized records.

Data & Reporting Support

• Assist with gathering, organizing, and analyzing data related to accreditation, accountability, certification, assessment, and College operations.
• Maintain spreadsheets, dashboards, or other tools that support informed decision-making.

Event & Project Management

• Support planning and execution of College-wide events, meetings, and initiatives.
• Help manage multi-step projects, ensuring timelines and deliverables are met.
• Track project status and lead in communication and communication systems that support efforts related to updates to the Dean and stakeholders.

Decision-Making & Problem-Solving

• Exercise sound, professional judgment in ambiguous situations.
• Demonstrate intellectual curiosity by asking thoughtful questions, pursuing clarity, and seeking to understand the College's systems and priorities.
• Lead in ensuing follow through on and wrap/completion for tasks connected to the Dean 's office and/or to other offices as assigned by the Dean.
• Anticipate challenges and proactively propose solutions.

Supervision

Received: Reports to the Dean of the College of Education

Working Conditions

Usual: Eight-hour workday, forty hours per week, with some early or late hours depending on workload; and attendance at various university, community, and school activities.

Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director.

Position is security sensitive. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Other Information

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The Annual Security & Fire Safety Report is available online at

The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling or emailing

About SRSU

Our campuses span a fascinating part of Texas—Alpine, in the heart of the beautiful Big Bend area, and Del Rio, Eagle Pass and Uvalde along the vibrant, bicultural Texas/Mexico border.

What you've heard is true – there is something very special about the areas we serve in our great State, and Sul Ross State University is vital to the continued growth and progress of our students and the communities we serve.

Sul Ross State provides students with the education they need to translate their passions into a fulfilling career. This life-changing experience has a multi-generational impact, transforming the lives of our students, their families and positively impacting the communities in which they reside. We value learning and strive to provide high quality education in a welcoming, supportive environment. We take pride in the fact that we serve a diverse population including many first-generation college students as well as non-traditional students, international students, student-athletes and graduate students.

From teaching, coaching and law enforcement, to science, ranch management and the Fine Arts, SRSU offers more than 60 undergraduate and graduate degree programs. Known as the Frontier University of Texas, Sul Ross encourages each student to explore their own frontiers and to exceed their educational, personal and professional goals.

For more information about how we're strategizing for the future, I invite you to visit