Executive Admin. Assistant

 Job Summary: Offers administrative support services to the Brown Group President/CEO. Requires independent judgment, initiative, attention to detail, and drive. Must be able to maintain the utmost confidentiality and have a sense of urgency to work on time-sensitive critical projects. May perform special assignments, research information, compile reports, and create presentations. Being organized and structured is critical to success in this role. 

Essential Functions and Responsibilities:

• Lives and models BROWN VALUES in everything we do.
• Plan, schedule, and maintain events and meetings in Outlook for the President/CEO and Executive Team.
• Track multiple projects and coordinate the efforts of others to stay on track to meet project deadlines.
• Provide administrative support for the executive team when needed.
• Coordinate and maintain the progress of critical projects keeping the President/CEO up to date.
• Answer and field calls, emails, texts, and other communications for the President/CEO.
• Communicate effectively with other departments, leaders, team members, customers, and vendors taking and relaying messages, gathering information, and tracking progress on projects.
• Create presentations, flyers, announcements, and standard operating procedures in Power Point, Word, and Adobe.   
• Maintain building maintenance by scheduling repairs and periodic inspections. 
• Manages special projects such as Christmas card mailing, Annual Operating Plan, and manuals.
• Various office management functions such as package shipments, event coordination, and vendor coordination.
• Liaison for multiple board of directors, Pepsico, other bottling/distribution companies.
• Schedule travel arrangements for President/CEO and executive staff.

Physical Demands:

• Ability to be stationary for long periods of time.
• Finger and hand manipulation such as writing or typing required for long periods of time.
• Minimal lifting of less than 25 lbs. infrequently
• Move throughout office, distribution facilities, and customer locations including climbing stairs required.

Work Environment:

• The work environment is primarily in the office setting.
• Occasional work in distribution center warehouse with limited climate controls.
• Occasional overnight travel.

Qualifications:

• 5+ years' experience in an executive admin role.
• Highly skilled with Microsoft Office; Excel, Word, Power Point, Teams.
• Proficient knowledge of Adobe.
• Demonstrated leadership qualities.
• High level of organization with attention to detail.
• Excellent written and verbal communication skills.
• Project management, multi-tasking, and prioritizing with a sense of urgency to meet deadlines.
• Maintain confidentiality.