Site Superintendent Assistant

Job Summary
We are seeking a proactive, highly organized, and detail-oriented Administrative Assistant to join our team. In this role, you will be the backbone of our daily operations, providing administrative and clerical support to ensure our office runs smoothly and efficiently. You will manage a variety of tasks, from handling communications to coordinating schedules, playing a vital role in supporting our staff and serving as a professional point of contact for clients and visitors.

Key responsibilities· Site Support:

Direct assistant to project superintendent

· Communication Management: Distribute emails, memos, letters, and reports. Act as a point of contact for internal and external clients.

· Scheduling and Coordination: Organize and schedule appointments, meetings, and conferences. Book travel arrangements for staff as needed.

· Document and Data Management: Develop and maintain organized filing systems, both physical and digital. Perform data entry and update information in spreadsheets and company databases.

· Administrative Assistance: Provide general support to managers and other staff. Handle administrative requests and queries.

Problem-Solving: Address issues and inquiries in a timely and professional manner, exercising good judgment and discretion.

Qualifications and skills

· Proven experience in an administrative or office support role.

· High school diploma or equivalent.

· Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and office management systems.· Exceptional organizational, time management, and multitasking skills.

· Excellent written and verbal communication skills.

· Strong attention to detail and problem-solving abilities.

· Ability to handle confidential information with discretion.

· A positive, professional, and reliable demeanor.

LocationThis position is based at our office in La Vergne TN

Pay: $45, $50,000.00 per year

Benefits:

• Health insurance
• Paid time off

Work Location: In person