Senior Catering Event Coordinator

Position Title: Senior Event Coordinator
Reports to: Vice President

Job Category: Exempt
Position Type: Full Time

Travel Required: Yes

Job Description

At Events by M, we pride ourselves on surpassing expectations and delivering exceptional experiences for our clients and their stakeholders. Our Catering Event Coordinator plays a key role in selling, presenting, and executing all aspects of our events. This position requires strong customer-facing experience, a passion for hospitality, and the ability to thrive in a fast-paced, service-driven environment.

Key Responsibilities

The Senior Catering Event Coordinator will be responsible for:

• Coordinating, communicating, and executing all event details from initial planning through on-site delivery.
• Cultivating new business opportunities while maintaining strong, ongoing relationships with existing clients.
• Managing event budgets and negotiating with vendors to secure the best pricing and value for menus and services.
• Responding to leads and client inquiries within 24 hours.
• Managing multiple events simultaneously with accuracy and professionalism.
• Customizing event details to maximize client satisfaction.
• Fully understanding and executing catering order requests.
• Coordinating venue logistics including location, décor, and vendor arrangements to ensure event profitability.
• Conducting post-event follow-up, including gathering feedback, nurturing client relationships, and encouraging referrals through thank-you correspondence.
• Performing additional duties as assigned.

Qualifications & Requirements

• Exceptional organizational skills and strong follow-through.
• Creative, driven approach to sales tactics and marketing initiatives.
• Strong written communication skills with the ability to produce clear, professional correspondence.
• Ability to work flexible or extended hours, including overnight travel as needed.
• Ability to perform basic mathematical calculations.
• Prior food service experience required.
• Ability to follow verbal and written instructions.
• Ability to read, understand, and negotiate vendor contracts on behalf of the business.
• Excellent verbal and written communication skills.
• Outgoing, engaging personality with the ability to describe and sell events with passion.
• Special event coordination and catering experience required.
• Ability to thrive in a high-stress, fast-paced, team-oriented, and sales-driven environment.
• Scheduling flexibility, including availability with minimal nights and weekends.
• Strong Microsoft Excel skills and comfort with learning new technologies and systems.
• Previous event experience required.
• Bachelors degree preferred
• Background check
• Events by M is a SMOKE FREE environment. Smoking is not permitted during work hours or on company or client property.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Location

This position is onsite in Northbrook, IL. Following successful training, hybrid scheduling may be available based on business needs.

Experience

• Events management: 5 years (Required)
• Event planning: 5 years (Required)

License/Certification

• Valid Driver's License (Required)

Job Type: Full-time

Pay: From $62,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Our Event Coordinator position is an onsite position in Northbrook, IL with the opportunity, post training, to work a hybrid schedule as business allows.
• Please provide link to your LinkedIn profile
• Events by M is a smoke free workplace. Smoking is not permitted during work hours and on company or client properties.

Education:

• Associate (Preferred)

Experience:

• Events management: 5 years (Required)
• Event planning: 5 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person