Administrative Assistant

City Overview:

The Historic City of Mount Rainier, MD is a residential community sitting on the border of Washington DC and Prince Georges County, MD. Serving 8,500 residents, the community is a small urban oasis of historic homes and unique shops.

Position Summary:

Under the supervison of the Director of Code Compliance, the Administrative Assistant receives, logs, and distributes building plans for plan checking; checks and review permit applications and supporting documents for proper form, sufficiency of information, and conformance with legal standards;and issue permit as authorized. This is a full-time, non-exempt, position.

Salary:

Salary range is $42,634 to $46,044, commensurate with experience.

Work Hours:

Monday through Friday, 9:00am to 5:00pm.

Essential Administrative Function:

• Performs basic administrative support and customer service duties within scope of authority and training; duties may vary according to job assignment.
• Greets the public and responds to routine inquires such as requests for records, reports and information.
• Provides customer services, information and assistance to customers and clients; answers questions and resolves issues within scope of authority.
• Provides clerical support, including data input, correspondence, copies, and mail.
• Processes and updates computer data and record files for area of assignment.
• Arranges and sets up meetings, meeting rooms, and equipment.
• Processes purchase requests, invoices and other administrative forms and records, and maintains supplies inventory.
• Prepares and distributes training and presentation materials and program flyers.
• Resolves routine problems encountered in performance of work assignments.
• Refers matters beyond the scope of authority and training to supervisor for resolution.
• Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned..

Essential Permit/Licensing Function:

• Receive and review building applications from residents, contractors, and business owners.
• Verify that projects have obtained all necessary county approvals.
• Calculate and verify valuations and fees; accept payments; issue permit as authorized.
• Maintain records and prepare reports as required.
• Log, schedule inspection requests, and prepare field files for daily for inspectors as needed.
• Prepare Certificate of Occupancy as required.
• Assist code inspectors in coordinating inspection requests; perform clerical duties to assist as
• needed.

Supervisory Responsibility:

This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.