Administrative Assistant

Job Overview
Firm Description

Avery Dooley & Noone, located in Belmont, Massachusetts, seeks a full time Administrative Assistant. The firm specializes in federal employment litigation, insurance defense litigation, and the general practice of law.

Job Description

In this role, you would primarily be assisting Attorney Peter Noone, one of two partners in the practice. On a day-to-day basis, you can expect to assist Attorney Noone with tasks regarding both his federal employment legal work and with his federal employment training business, Noone Employment Training, LLC. Please find a more detailed job description below.

Summary of Responsibilities

Secretarial Work

· Type, proofread, print, and scan documents

· Bill preparation and other data entry tasks

· Attend interviews, hearings, and client phone calls to record detailed notes

· Manage intake of potential clients and potential client correspondence

· Prepare contracts to send to potential clients

· Manage Attorney calendars and schedules

· Other similar duties

Noone Employment Training Work

· Edit and produce new presentations, student workbooks, and outlines for training seminars

· Be the main Point of Contact for new and existing training clients

o Schedule and attend calls with clients to discuss expectations

o Provide new clients with detailed training proposals

· Provide new and existing clients with an outline of all the possible courses they could choose

· Keep track of new and existing trainings by updating calendars

o Keep track of expenses and save receipts for invoices

Requirements & Qualifications

• High school diploma, GED, Associate's, or Bachelor's degree preferred.
• 1 year of secretarial experience preferred; legal experience is a plus.

· Positive demeanor and ability to keep organized.

· Excellent telephone manner, strong verbal and written communication skills.

· Proofreading and editing skills.

The ideal candidate should be proficient with Microsoft Office Word, Excel, and Outlook. Strong preference to those who have experience with Timeslips or other timekeeping and billing software.

Benefits

• 401(k)
• Health insurance
• Paid time off

Schedule

• 8 hour shift
• Monday to Friday

Pay

$23 per hour

Pay: $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Health insurance

Work Location: In person