Secretary, Maintenance

JobID: 6124

Position Type:
Paraprofessional/Office Paraprofessional

Date Posted:
12/15/2025

Location:
Maintenance and Operations

Date Available:
01/05/2026

Assist with daily operation of maintenance office and provide clerical services to Director of Maintenance and other duties as assigned for the efficient operation of the Maintenance Department..

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding and file maintenance skills
• Knowledge of correct English usage, grammar, spelling, and punctuation
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles

Experience:

• Three years secretarial experience, preferably in public education environment

• Prepare correspondence, memorandums, forms, requisitions, and reports for maintenance office using personal computer.
• Receive and process work orders and emergency requests for service.
• Compile pertinent data to prepare various required state and local reports.
• Maintain physical and computerized departmental files, including preventive maintenance data and work orders.
• Keep up-to-date files for all department employees.
• Answer incoming calls, take messages, and route them to appropriate staff.
• Answer incoming calls and handle questions and requests that fall within level of responsibility.
• Perform routine bookkeeping tasks, including simple arithmetic operations to maintain department budget records.
• Assist with preparation of purchase orders and