Administrative Assistant

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**Summary**

Under general supervision, performs varied complex administrative

support tasks of considerable difficulty to support departmental

operations; performs related work as assigned.

**Essential Job Functions**

(Essential Function, As Defined Under The Americans With Disabilities
Act, may include the following tasks, knowledge, skills and other

characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not a

comprehensive listing of all functions and tasks performed by positions

in this class.)

• Guides and leads office support staff. May have some supervisory

duties.

• Transmits information to others from department management.
• Coordinates activities of several departments, programs or offices.
• Schedules activities and maintains calendars. Schedules and

coordinate activities of assigned staff.

• Develops and implements office procedures, operations and special

projects or programs.

• Trains departmental staff as assigned.
• Analyzes departmental financial or project data and makes

recommendations to the department director.

• Tracks and analyzes financial data for departmental purchases and

budget.

• Assists with preparation of annual department budget.
• Prepares required reports, documents, correspondence and forms.
• Troubleshoots office equipment problems and obtains repairs.
• Researches and gathers data and information for reports.
• May assist with payroll and personnel matters.
• Assists with grants preparation and required reporting.
• Represents department at various meetings and functions.

**Knowledge and Skills**

• Knowledge of principles and practices of office administration,

management and supervision.

• Knowledge of staff research work, business English and report

writing

• Knowledge of grant writing.
• Knowledge of records management, statistical surveying techniques

and their application, principles and practices of general

accounting, computer hardware and software and office equipment.

• Skill in assigning and leading the work of others.
• Skill in effectively communicating verbally and in writing.
• Skill in establishing and maintaining effective working

relationships with employees, other agencies and the public.

**Desirable Qualifications**

Associates degree in office administration, Business, or related field;

AND five years office work experience including two years in a lead

office role; some financial work experience preferred; OR equivalent

combination of education, training and experience.