Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive attitude. As an Administrative Assistant, you will be the first point of contact for visitors and callers, and ensure that office functions run smoothly. Your enthusiasm and attention to detail will contribute significantly to our positive work environment and operational success.

Responsibilities

• Greet visitors at the front desk with professionalism and courtesy, providing exceptional customer service.
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries appropriately.
• Maintain accurate records through data entry, filing, and document proofreading to ensure information integrity.
• Handle clerical tasks such as photocopying, faxing, mailing, and managing office supplies inventory.
• Support bookkeeping activities using QuickBooks or similar accounting software for basic financial recordkeeping.
• Assist with office management duties including organizing files and running errands.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Strong computer literacy including data entry, proofreading, and document formatting skills.
• Bilingual abilities are highly desirable to support diverse client needs.
• Knowledge of QuickBooks or bookkeeping experience is a plus.
• Exceptional phone etiquette combined with professional appearance and demeanor. Join us as an Administrative Assistant to be a key contributor in creating a welcoming environment while ensuring our daily operations are executed seamlessly

Job Types: Full-time, Part-time

Pay: From $17.00 per hour

Expected hours: 32.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person