Administrative Assistant

The County of Volusia is seeking a professional, customer service driven individual to join the County Manager's Office as an Administrative Assistant. This position provides day to day administrative support to elected county officials, directors, managers, and staff.

(
Note:
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.)

• Function as a secretary and/or aide to elected county official, director of a division or department performing duties which include typing documents (memos, reports, statistical tables, etc.); maintaining files; researching files and assembling documents; compiling data; answering phones and maintaining calendars; scheduling and organizing meetings; completing follow-up as needed for projects, assignments, tasks; sorting and distributing mail; editing and reviewing documents for sufficiency; monitoring and assisting with division budgets; completing standard County forms; and processing time reports and payroll.
• Prepares forms independently and composes letters for supervisor's signature. Assembles information for supervisor's use.
• Advises supervisor of important meetings and gathers background information and pertinent files for use at meeting.
• Receives and screens callers to other employees, officials or divisions as needed.
• Takes minutes of conferences, meetings and official functions as required.
• May coordinate division activities with other government offices and entities.
• May prepare agenda items which include reviewing documents for accuracy and completeness; collecting information and back-up as necessary; ensuring timely submission of items.
• May distribute agenda packets to appropriate personnel, the press, and the public.
• May make travel arrangements, process and post travel paperwork following county policies and procedures.
• May reconcile Visa purchases. May be responsible for invoice