Administrative Assistant

Overview

Hyman Brand Hebrew Academy (HBHA) is an ISACS-accredited, independent K-12 Jewish day school located in Overland Park, Kansas. Since 1966, HBHA has served the Greater Kansas City Jewish community by cultivating generations of Jewish independent and ethical thinkers, determined to reach their greatest potential and have a positive impact on the world. We provide a nurturing, collaborative, and joyful environment that supports the emotional, spiritual, academic, and physical growth of our students.

Description of Role

The administrative assistant sets the tone for the school, as the first impression for students, parents, prospective families, and all other community guests. The role supports various school operations, including but not limited to answering phones, assisting with student attendance, finding substitutes, day-to-day scheduling, data input, supply ordering, daily office upkeep, mail, and school-specific email.

This full-time position supports the Lower and Middle School Principal, the Head of School, and administrative staff (as needed) in maintaining the routine functions of the academic day and school year. In addition, the administrative assistant assists with special activities, some of which involve attendance at evening events.

Start Date: June 11, 2026

Salary Range: $50,000 - $55,000

Responsibilities:

• Greet and assist students, families, and visitors with professionalism and warmth
• Ensure that the phone is answered in a quick, warm, and upbeat manner during regular school hours
• Assist with check-in, check-out, inquiries, and deliveries
• Coordinate calendars, meetings, parent conferences, and school events to ensure there are no scheduling conflicts, appointments are on-time, and materials are available
• Support the Lower and Middle School Principal and Head of School with daily operations and scheduling
• Execute student records requests
• Assist with school events
• Support state compliance requirements
• Keep all necessary office supplies in stock by maintaining inventory and ordering proactively
• Arrange for office equipment maintenance
• Work with faculty and staff to arrange substitute teachers, gather materials/supplies, and organize field trip logistics
• Collaborate with the facilities team to reserve spaces and ensure campus facilities are safe, clean, and aesthetically appealing; create facilities requests as needed
• Enforce the safety protocols of the school to mitigate on-campus risks

Qualifications:

• 2-3 years of administrative assistance experience
• Bachelor's degree (preferred)
• Flexibility to extend work hours on an as-needed basis for events and campus needs
• Commitment to early morning arrival
• Excellent interpersonal skills
• Excellent verbal and written communication skills

Preferred Qualities in a Candidate:
We are looking for a candidate who is…

• Thoughtful, reflective, and a lifelong learner.
• Warm, patient, and calm under pressure.
• Highly organized, proactive, and adaptable.
• A strong collaborator with a service-oriented mindset.
• Comfortable working in a Jewish environment where Jewish values and holidays shape daily life.
• Joyful and professional, able to bring a sense of humor to working with children and adults.
• Able to handle confidential matters.
• Able to easily build and maintain relationships with colleagues, students, parents, and community members.
• Able to work in a fast-paced environment while juggling and prioritizing multiple competing tasks and demands, and to seek supervisory assistance as appropriate.

What We Offer
HBHA may be the place for you We offer:

• A competitive salary and benefits package
• Tuition discounts for your family
• A warm and supportive work environment
• Professional development opportunities

Working Conditions and Physical Demands

Physical demands include dexterity for office machine/supply operation, including but not limited to computers, telephones, copy machines, facsimiles, and printers. Stooping, bending, reaching for files or supplies, and sitting or standing for extended periods is common.

Equal Employment Opportunity

HBHA is an equal-opportunity employer. We do not discriminate against any individual or group based on gender, sexual orientation, gender identity or expression, age, race, color, national origin, veteran status, or genetic information. It is the policy of HBHA to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants.

Application Instructions

Please complete the online application at or mail in an application with a cover letter and list of references to 5801 W. 115th Street, Overland Park, KS 66211.

Job Type: Full-time

Pay: $50, $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person