Office Assistant/Receptionist

Job Summary
We are seeking a professional and organized Office Assistant/Receptionist to join our small office recruiting team. This role is vital in ensuring smooth office operations, providing excellent customer service, and supporting administrative functions. The ideal candidate will be proficient in office management, have strong communication skills, and be comfortable handling phone calls, walk in customers and front desk responsibilities. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.

Duties

• Greet visitors and clients in a courteous and professional manner at the front desk
• Manage phone calls, screen calls, and direct inquiries appropriately
• Handle data entry, filing, scanning and document proofreading with accuracy and efficiency
• Utilize Microsoft Office, to include Outlook, Excel and QuickBooks and various administrative tasks
• Maintain appointment calendars, resolve any customer inquires or conflicts
• Support bookkeeping and invoice tasks using QuickBooks
• Provide exceptional customer service by addressing inquiries promptly and professionally
• Support recruitment process duties by conducting hire orientations, hire paper work and administrating on-site saliva drug tests
• Perform clerical tasks such as typing correspondence, maintaining records, and supporting team members with administrative needs
• Processing Hire Paperwork, to include but not limited to I9s, W4, Direct Deposit, collecting identification
• Verifying eligible candidate through E-Verify and running criminal background checks
• Processing payroll and invoices on a weekly basis
• Must be able to multi-task and comfortable in the office alone

Experience

• Prior office experience or administrative support roles REQUIRED
• Expert with front desk operations and VOIP phone systems
• Proficiency in Microsoft Office (Word, Excel, Outlook, QuickBooks)
• Experience with QuickBooks REQUIRED
• Strong organizational skills with attention to detail and accuracy
• Excellent phone etiquette and customer service skills
• Ability to manage time efficiently in a fast-paced environment
• Previous experience working in a small office a plus
• Previous HR Experience a plus

This is a PART-TIME Position, Monday and Tuesday (8:00am-5:00pm) Friday (9:00am-5:00pm) Must be flexible on days if needed as we area small office staff. MUST BE COMFORTABLE BEING ALONE IN OFFICE

NO PHONE CALLS. Please submit your resume to be considered, candidates that possess the necessary skills will be the only candidates contacted.

Job Type: Part-time

Pay: $ $24.00 per hour

Expected hours: 24 – 26 per week

Work Location: In person