Office Administrator

Job Overview
Proof Bread is hiring an Office Manager to oversee HR coordination, payroll, and core administrative systems. This role supports hiring, onboarding, benefits, internal communication, and day-to-day office operations across teams and locations. The ideal candidate is highly organized, accountable, adaptable, and aligned with our values. Competitive salary, PTO, health benefits, and growth with an internationally recognized artisan bakery brand.

About Proof Bread

Proof Bread is an artisan bakery committed to 100% naturally leavened, long-fermented bread made with freshly milled heritage and ancient grains. What began as a local bakery has grown into an internationally recognized brand through education, community impact, and craft excellence. Our team spans bakery operations, milling, logistics, marketing, and leadership — and strong internal systems are essential to our continued growth.

The Office Manager plays a critical role in holding those systems together.

Position Summary

The Office Manager is the operational backbone of Proof Bread's administrative, HR, and payroll functions. This role requires a highly organized, detail-oriented, and people-centered professional who can manage multiple priorities while maintaining trust, confidentiality, and consistency.

This position works closely with bakery managers, department heads, ownership, and external partners to ensure that our people are supported, payroll is accurate, communication flows smoothly, and administrative systems scale alongside the business.

Core Responsibilities

Human Resources & People Operations (Primary Focus)

• Post open roles across hiring platforms and manage applicant pipelines
• Screen resumes, conduct initial phone screens, and coordinate interviews
• Partner with bakery managers and department heads to understand staffing needs
• Coordinate onboarding, offboarding, and employee documentation
• Maintain employee records and ensure compliance with labor requirements
• Support performance review cycles, promotions, and role changes
• Act as a trusted, neutral point of contact for employee questions and concerns
• Assist leadership in maintaining a culture of accountability, clarity, and care

Payroll & Benefits Administration

• Administer payroll accurately and on time, in coordination with leadership
• Manage timekeeping systems and ensure proper approvals
• Handle payroll changes, corrections, and reporting
• Coordinate PTO tracking and requests
• Support benefits administration, including health insurance enrollment and changes
• Serve as the internal liaison with payroll and benefits providers

Office Administration & Systems

• Manage Basecamp communications and ensure projects and messages are organized
• Support scheduling across departments and leadership calendars
• Manage shared inboxes and route inquiries appropriately
• Oversee bill pay, invoices, and basic cash flow coordination
• Maintain organized digital and physical filing systems
• Support vendor relationships and administrative contracts
• Assist with budgeting, reporting, and financial organization as needed

Cross-Functional Support

• Collaborate with leadership on process improvement and systemization
• Identify inefficiencies and proactively suggest solutions
• Support special projects tied to growth, expansion, or operational upgrades
• Help ensure consistency across locations and departments
• Work directly with ownership on ad-hoc projects and tasks as needed

Who Will Thrive in This Role

The right person for this role doesn't just manage tasks — they understand why the work matters.

They get, want, and have the capacity to understand Proof Bread's core purpose and live out our core values in how they show up every day. They see HR, payroll, and administration not as bureaucracy, but as essential systems that support people, craft, and long-term impact.

This person is:

• A quick learner who can absorb context, systems, and nuance rapidly
• Grounded in humble confidence — comfortable owning decisions without ego
• Highly accountable, with a strong internal sense of ownership and follow-through
• Able to pivot and adapt in a growing, evolving business without losing clarity
• Exceptionally organized, even when priorities shift or volume increases
• Calm, steady, and trustworthy when handling sensitive or complex situations

They take pride in doing things correctly, clearly, and consistently — and they care deeply about helping a values-driven organization operate with integrity.

Qualifications

• 3+ years experience in HR coordination, office management, or people operations
• Strong working knowledge of payroll and HR systems (we use Gusto)
• Exceptional organizational and communication skills
• High attention to detail and follow-through
• Ability to handle sensitive information with discretion and professionalism
• Comfort working in a fast-paced, ever-changing entrepreneurial environment
• Proficiency with digital tools (Basecamp, Gusto, Microsoft, email, spreadsheets, scheduling tools)
• Experience in hospitality, food production, or multi-location businesses is a plus

Compensation & Benefits

• Approx Salary Range: $60,000–$70,000 annually, depending on experience, paid hourly to begin (can be converted to salary after max of 3 months)
• Paid Time Off (PTO)
• Health benefits
• Opportunities for professional development and advancement
• The chance to grow alongside an internationally recognized artisan food brand
• Meaningful work supporting a mission-driven company rooted in craft and community

Why This Role Matters

This role is not just administrative; it is foundational. The Office Manager helps ensure that our people are paid correctly, supported consistently, and set up to do their best work. As Proof Bread continues to grow, this position will grow in scope, responsibility, and impact.

If you are someone who finds satisfaction in building systems, supporting teams, and helping a values-driven company scale with integrity, this role is for you.

Pay: $ $33.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person