assistant administrator

***TO APPLY***:
Complete the application form at

Baker Real Estate is seeking an Assistant Administrator to join our team for a new Milton project This is an assignment that is tentatively to begin on the Early February.

For three decades, Baker Real Estate has specialized in the sales and marketing of new homes, master-planned communities, including condominiums, townhomes and single-family homes, as well as hotel condominiums and resort properties, operating in all four corners of the globe. Baker Real Estate has worked with extraordinary clients and visionary teams to create lasting value. We bring innovation, expertise, and unparalleled experience to every new challenge. From our record-breaking sell-outs to our innovative technologies and unmatched expertise, Baker has always taken the lead role.

General Duties & Responsibilities

Responsibilities for this role are comprehensive and will be scaled based on your experience. They may include, but is not limited to, a combination of the following:

• Deal Processing: Drafting, writing, and pre-checking deals using our CRM and sales software; managing and updating a Deal Tracker.
• Client & Agent Liaison: Contacting purchasers and outside agents for required documentation (e.g., MPAs, identity verification, and compliance forms), providing status updates, and troubleshooting file issues.
• Document & Data Management: Auditing files, managing main site email inboxes, and ensuring all trackers (Sales Grid, Financial Reports) are accurate and balanced with the CRM.
• Financial Administration: Assisting with (or overseeing) the tracking of deposits, processing broker referrals, and resolving cheque issues.
• Team & Office Support: Providing comprehensive support to the sales team and senior management, including printing, scanning, filing, managing office supplies, and covering the front desk as needed.
• Reporting: Preparing and distributing key reports, including daily sales figures, financial trackers, and agent commission reports.

Qualifications

• Previous administrative experience, preferably in the pre-construction real estate industry.
• Proficiency with CRM and sales software, as well as the Microsoft Office Suite.
• Exceptional attention to detail and accuracy.
• Ability to multi-task and perform professionally in a high-volume environment.
• Strong written and verbal communication skills.

Expected start date: February2025

Schedule: Monday to Thursday: 12:00PM to 6:00PM; Saturday & Sunday: 12:00PM to 5:00PM

Education: Post-Secondary Diploma or Degree Preferred

Job Type: Full-time

Pay: $23.00 per hour

Benefits:

• On-site parking

Experience:

• administrative: 2 years (required)

Work Location: In person