Facilities Manager (TM45522)

CLOSING DATE: Open Until Filled with Bi-weekly reviews

POSITION:

SALARY: $ $42.79

REPORTS TO: Chief Executive Officer (CEO)

LOCATION: Omak

Basic Functions: 

Manages plant operations of interior/exterior facilities including electrical, refrigeration, plumbing, heating, cooling, structural, and landscaping/hardscape of all facilities. Manages other engineering work necessary to maintain the property in an optimum and efficient condition while ensuring the safety and comfort of employees. The Manager is a first-line, working supervisor, accountable for the performance of work crews, but not limited to, the following areas: storm drainage systems; well and water treatment system; parking lot maintenance; facility cleaning and repair; and maintenance of buildings, property, and equipment. The position serves as the safety lead at their assigned site(s).

• Plans, organizes, and assigns work schedules, supervises, and inspects the work of maintenance and housekeeping staff and crews as well as indirectly supervise the volunteer work of facility residents. Evaluates work performance, determines training needs, and implements necessary training programs.
• Recommends and participates in personnel actions such as, approval of paid-time off, appraisal of performance, setting of work standards, and participation in the selection of employees.  Responds to disciplinary issues and conducts first-step resolution.
• Ensures all reporting is completed in a timely manner and requisite information regarding facility needs are supplied to appropriate parties when required (permits, licenses/certifications, inspections, employee paperwork, payroll, etc.).
• Determines equipment and material needs and assures availability of staff for work order assignments and projects. Responds to work orders and documents all maintenance and repairs for compliance.  Researches maintenance needs and facility requirements and recommend appropriate purchases, informing the facility budget.
• Identifies and resolves operational – personnel, supplies, and equipment - or conditional challenges as they occur, determining methods to complete projects within established standards and safety considerations.
• Initiates acquisition of materials, tools, and equipment needed to complete assignments.  Evaluates new equipment, procedures, and policies that impact work assignment areas to ensure compliance with TOSHA Regulations. Drafts and implements equipment replacement plans.
• Submits annual budget for maintenance/property needs, monitors monthly expenses to ensure compliance with approved budget and ensures all budgeted projects are completed in a timely manner and within budgeted fiscal year.
• Manages the purchasing, inventory and price value relationship of all parts and tools.
• Assures safe working conditions including public safety and proper handling of equipment in work areas.
• Maintains required Safety Data Sheets (SDS) for all materials, supplies, and chemicals utilized for facility maintenance and cleaning.
• Applies technical knowledge to solve maintenance, repair, and construction problems including the review, comment on, and modification of plans. Participates in project reviews.
• Serves as facility liaison with contractors and consultants providing technical repair services for major facility systems, such as HVAC, well and water systems, kitchen equipment, septic system, etc.
• Prepares cost estimates, bids/RFPs/RFQs, and statements of work for all major facility maintenance and construction projects.
• Oversees maintenance of plumbing, grounds, features, HVAC systems, kitchen facilities, kitchen equipment, refrigeration systems, laundry facilities, electrical systems, and sewage systems.
• Develops and organizes preventative maintenance and safety inspection programs for all facilities and equipment.
• Maintains records of projects and routine maintenance including the activity of work teams, costs, time, and technical matters such as specifications, drawings, changes and updates.
• Provides input to the budget development process by researching historical and projecting future projects, propose staff and equipment additions, and identifying training needs.
• Administers approved/assigned budget for facility maintenance and contributes relevant information for and sub-components of the facility budget pertaining housekeeping and maintenance.
• Schedules, performs, and addresses deficiencies identified as a result of required fire suppression, life-safety monitoring, and other alarm and notification systems.
• Schedules, performs, and addresses deficiencies identified during required safety and evacuation drills.
• Coordinates with contractors in providing contract services for all maintenance projects.
• Maintains and coordinates the maintenance of external and internal security and video surveillance systems and coordinates with appropriate IT staff in the purchase, management, and maintenance of said systems as well as telephone and data systems.
• Prepares reports, memos, and correspondence. Upgrades facility and evacuation maps and keeps current with changing technology as it applies to assigned area.
• Performs other duties as assigned that support the overall objective of the position.

• This position requires a high school diploma or GED.
• Minimum of four (4) years of documented advanced trade experience and two (2) years of supervisory experience.
• Requires a valid driver's license and must be eligible for the Tribes' vehicle insurance.  Must maintain clearance throughout employment.
• Work is performed indoors and outdoors where significant health and safety considerations exist from exposure to fumes and septic conditions, temperature variations, and dangerous equipment mitigated by the employment of best practices in facility maintenance safety and a strict adherence to TOSHA regulations.
• This position is identified as a Safety Sensitive position and subject to pre-employment, post-accident, random and reasonable suspicion drug testing.
• Requires extensive background clearance and must maintain clearance throughout employment.
• Tribal member and Indian preference will apply.  Preference will also be given to honorably discharged Veterans who are minimally qualified.
• The position requires a working knowledge of all technical aspects of facility engineering/ maintenance, the methods and techniques of general construction, maintenance and repairs. 
• Requires knowledge of current HVAC systems and filters.
• Requires in-depth working knowledge of the principles of street and infrastructure maintenance sufficient to carry out proactive programs, establish work standards, and review performance of teams and individuals.
• Requires working knowledge of the policies, procedures, and laws governing work and scope of

service. 

• Requires in-depth knowledge of inspection, servicing, repair, replacement methods used in streets, parks, and storm water drainage systems. 
• Requires knowledge of the operating characteristics and proper use of equipment and tools used in maintenance and construction; including medium to heavy machinery, and the ability to train others and observe safety requirements and best practices. 
• Requires knowledge of occupational hazards and safe work practices sufficient to conduct training and observe work behavior in the field.
• Requires sufficient knowledge of and skill at using personal computers, common desktop and software to create and maintain reports and necessary documentation.
• Requires sufficient math skills to prepare cost information for budgets, record distances, complete arithmetic computations, and take volume measurements.
• Requires sufficient human relations skills to work as part of a team, review performance, resolve conflicts, conduct training, and demonstrate courtesy to residents.
• Requires the ability to plan, organize, prioritize, supervise, establish work standards, review performance, and train others in a variety of labor and semi-skilled maintenance, construction, and repair work in the assigned areas of work. 
• Requires the ability to read blueprints and schematics. Requires the ability to evaluate and operate a variety of vehicular and stationary mechanical equipment in a safe and efficient manner. 
• Requires the ability to read and understand oral and written instructions, diagrams/schematics, engineering specifications, maps, and blueprints.
• Requires the Ability to organize, direct, plan and control all engineering activities.
• Requires the Ability to troubleshoot and repair all mechanical, electrical, HVAC and plumbing systems (within the scope of the incumbent's training and skills) in a timely manner. 
• Requires the ability to use a personal computer to access and print maps and other printed material and to store field data. 
• Requires the ability to accurately estimate and record labor and material costs connected with work assignments. 
• Requires the ability to work as a contributing member of a team, work productively and cooperatively with other teams and external stakeholders and convey a positive image of the center.

• Requires the ability to function indoors in an office environment and outdoors engaged in work of a moderately active to strenuous nature. 
• Requires the ability to maintain sufficient cardio-pulmonary fitness to engage in moderate physical activity and occasionally strenuous activities. 
• Requires ambulatory ability to move to different work locations and to bend, stoop, climb, and reach to perform inspections.
• Requires arm, hand, finger dexterity to demonstrate use or operate common tools used in construction and maintenance, and use a computer keyboard and other office equipment.  May require the ability to lift from floor, waist, or overhead, objects up to 75+ pounds on a regular basis. 
• Requires the ability to function with temperature variations. 
• Requires sufficient visual acuity to observe work sites, read written materials, blueprints, plans and schematics. 
• Requires sufficient auditory ability to carry on conversations in person and over the phone, including the ability to project voice in noisy work settings.  This job/class description, describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the position.
• The job description is subject to change to meet the needs of the organization.

Note: Pursuant to Tribal Policy, if this position is safety sensitive it is subject to pre-employment drug testing. In addition, this position is subject to reasonable suspicion and post-accident drug testing.

TRIBAL MEMBER AND INDIAN PREFERENCE WILL APPLY; PREFERENCE WILL ALSO BE GIVEN TO HONORABLY DISCHARGED VETERANS WHO ARE MINIMALLY QUALIFIED. 

If required of this position, you must possess and maintain a valid Washington State driver's license and be eligible for the Tribes' Vehicle Insurance.  In addition, this position may be subject to pre-employment background clearances.  If applicable, these clearances must be maintained throughout employment.

INFORMATION: Terri  Mail, HR Generalist, Colville Tribal Health Care Authority. Phone: or email