Temporary Advancement Coordinator

George Fox University's Advancement team is looking for an experienced administrative support person to join their team as a Temporary Advancement Coordinator to provide essential support for Spring events and communications.

About the Job:

As part of the Donor Relations team within Advancement, the Temporary Advancement Coordinator provides high-level administrative support to the VP of Advancement, coordinates logistics for donor events and programs, and manages office operations and Advancement team culture initiatives.

Job responsibilities include, but are not limited to:

• Providing logistics, data, and communication support for the Vice President of Advancement (10%).
• Managing logistics and follow-up for VP-level meetings in a timely and competent manner.
• Coordinating multi-departmental meetings, preparation, and follow-up.
• Supporting good team communication by following up with team members and our partners to keep everyone informed of plans, changes, and policies.
• Coordinating with all Advancement teams to ensure that a student worker or member of Advancement is at Reception Mon.-Fri. from 8:30-4:30.
• Ensuring VP and President donor contacts are up-to-date in Advancement CRM.
• Reconciling VP's credit card and approving team credit card reconciliations.
• Coordinating logistics and communication for donor events and engagement efforts (60%)
• Coordinating donor event logistics, including mailings, planning, RSVP tracking, staffing, and on-site execution.
• Collaborating with the President's Office Events Coordinator to ensure that Advancement's goals are met for each event in terms of guest invitations, logistics, and activities
• Recruiting Advancement team volunteers to support event staffing and logistics when needed.
• Assisting with annual Giving Society mailings, including merging and printing letters and labels, and assembling materials for mailing.
• Assisting with donor engagement plans and systems for first-time donors, monthly donors and scholarship donors.
• Offering support for alumni events and engagement when needed.
• Advancement Team and Office Management (20%).
• Ensuring professional appearance and upkeep of the Advancement Office space.
• Ordering and maintaining inventory of all office and mailing supplies.
• Recording and distributing minutes for team meetings, trustee meetings, and meetings with campus partners, as applicable.
• Participating in projects and other duties as needed (10%).
• Assisting with printing and mailing as needed.
• Supervising student worker(s) where applicable.
• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrating awareness, respect, and appreciation for diversity of culture, background, race, sex, political views, expressions of faith, etc. and works well with a variety of people.
• Other duties as assigned.

We're looking for candidates who have:

• An Associate's degree or equivalent experience.
• A minimum of three years of administrative support experience.
• Excellent aptitude for managing multiple tasks with competing deadlines.
• Superb professionalism and people skills.
• A resilient and adaptive attitude that is results-oriented.
• An ability to collaborate across teams and divisions to deliver a good product.
• A demonstrated ability to organize events and work well with logistics.
• Experience with budget software.
• Excellent MS Office, Zoom, and other applicable software skills.
• Excellent communication skills.
• Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
• A commitment to the University's Theology of Racial and Ethnic Diversity.
• A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Job information:

• Hours Per Week: 40 hours per week
• Duration: This temporary position will conclude by June 30th, 2026.
• Primary Work Location*: Newberg Campus
• Working Conditions: Physical requirements are that of a normal office environment.
• Supervisor: Director of Donor Relations

George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.

What is most appealing about working at George Fox University?

• Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
• Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
• Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
  Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.

For your personal well-being we offer:

• A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
• Free Fitness Center membership.
• Free parking.

Application Procedures - kindly apply only through this website

When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume :

• Letter of Interest
• Curriculum Vitae (CV) or Resume
• Other supporting materials may be requested at a later stage of the review process.

Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.

We invite you to Be Known at Oregon's largest private and nationally recognized Christian University

**This position is subject to close at any time, regardless of the date on the posting.
**Have questions or need assistance with our application process? Contact

Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.