Administrative Assistant II, Business

Job Description: Administrative Assistant II, Business & Industry

Department: Student Learning & Success Pay Classification: 130 (Min Starting: $42,000)

Reports To: Dean of Business & Industry FLSA Status: Non-Exempt

Job Summary: Provides administrative and clerical support to the Dean of Business & Industry. Assists with daily operations, communication, scheduling, documentation, and coordination of instructional activities. Supports program processes, faculty needs, and divisional workflow to ensure efficient and organized operations in alignment with institutional goals.

Minimum Required

Education: High school diploma or equivalent

Associate degree or higher, or a combination of experience and education that yields the required knowledge, skills and abilities preferred. 

Minimum Required 

Experience: Two to five (2-5) years of clerical and administrative or customer service experience

Experience in academic support, program development, or applicable instructional areas preferred

Core Duties and 

Required Knowledge: Perform general administrative duties including coordinating department operations, scheduling appointments and meetings, answering phone calls, typing correspondence, filing, maintaining records, copying materials, ordering supplies, creating purchase orders, and distributing mail. 

Greet visitors, faculty, staff, and students; provide general information; and direct individuals as needed. 

Requisition funds, maintain records, and process bills for the Business & Industry pathway, serving as the initial liaison with the Business Office for purchasing needs. 

Assist in collaborative efforts and relationship building with internal and external partners to support institutional goals. 

Support the Dean in community engagement, civic initiatives and special projects

Support the scheduling and coordination of advisory committees, divisional meetings, and campus events.

Maintain working knowledge of institutional policies, procedures, and instructional processes.

Utilize the Hill College ERP system and standard office software (Word, Excel, Outlook, PowerPoint).

Assist with programs and events hosted by Business & Industry Pathway, the college, and student groups as needed.

Maintain inventory of departmental supplies and support budget tracking.

Strategic Vision and 

Program Development: Contribute to departmental objectives by providing reliable administrative support and proactively suggesting improvements to operational procedures. 

Participate in continuous improvement initiatives to enhance administrative efficiency and support institutional goals.

Support the Dean in organizing data, reports, and communication needed for planning and decision-making.

Collaboration: Coordinate with faculty, staff, and academic leadership to support a cohesive workflow across the division.

Support team efforts by contributing to a positive workplace environment

Demonstrates a commitment to maintaining a welcoming and safe environment that provides a sense of belonging for all.

Demonstrated Attributes: Detail-oriented, self-motivated, and capable of setting priorities and meeting deadlines. 

Strong communication skills, both written and oral, with the ability to interact professionally at all levels. 

Commitment to confidentiality and adherence to Hill College's values and Code of Conduct. 

Proficient in Microsoft Office Suite (Teams, Word, Excel, Outlook) and standard office equipment. 

Excellent customer service, organization, and time-management skills. 

Demonstrated initiative for continuous learning and improvement.

Commitment to fostering an inclusive and respectful workplace

Other Information: Security-sensitive position. 

May serve on institutional committees as needed. 

Occasional travel between campuses required

Performs all other duties as assigned 

Physical Requirements: Light work; exerting up to 25 pounds of force occasionally and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body. The use of arm and/or leg controls requires exertion of force greater than that for sedentary work.