Administrative Assistant

Office Manager / Executive Secretary

Appraisal Office | St. George, Utah

Position Summary

We are seeking a dependable, detail-oriented Office Manager / Executive Secretary to support ownership and oversee daily operations of a professional appraisal office. This role combines bookkeeping, scheduling, office management, and front-line client communication. The ideal candidate is organized, discreet, and comfortable working in a deadline-driven, regulated environment.

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Key Responsibilities

• Manage accounts receivable and payable

• Perform basic bookkeeping (QuickBooks or similar)

• Coordinate directly with the company's accountant

• Manage owner's calendar, scheduling, and follow-ups

• Gather property data from county records, MLS, and zoning sources

• Organize appraisal files and documentation

• Oversee office operations, supplies, and cleanliness

• Serve as the first point of contact for incoming calls and clients

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Qualifications

• 3+ years in office management, executive assistant, bookkeeping, or similar role

• Experience with AR/AP and bookkeeping

• Proficiency with QuickBooks or comparable software

• Strong organizational and communication skills

• Professional phone presence

• High integrity and attention to detail

• Ability to work independently and manage multiple priorities

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Preferred Experience

• Real estate, appraisal, legal, or accounting office experience

• Familiarity with MLS systems and public property records

• Experience working directly with a CPA or accountant

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Compensation & Details

• Pay Range: $20-$25 per hour, depending on experience

• Full-time, in-office position

• Long-term opportunity with a stable appraisal firm

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How to Apply

Please submit a resume and brief cover letter outlining relevant experience.