Projects Coordinator

Company Overview

Maxwell Roofing & Sheet Metal, Inc. is one of the most highly respected commercial roofing contractors in Middle Tennessee, specializing in commercial roofing solutions since 1956. We offer excellent pay, a terrific culture, monthly employee grill outs, raffles, awards ceremonies, and gifts to show appreciation for our team. If you desire a position with an amazing culture, and have a small business mentality to do whatever needs done to get the job done, this is the opportunity for you

Summary

The Projects Coordinator manages the welcoming first impression of our office, handling visitors, calls, coordination, and supplies, while also taking on special projects within construction, operations, and financial departments, data management, and administrative tasks, requiring a strong attention to detail, organization, and communication skills to keep daily operations smooth and support broader business needs. This hybrid role blends hospitality with project support, acting as a central hub for information flow and administrative efficiency.

Responsibilities

• Front Office Management: Greet clients/visitors, manage sign-in/security, answer/direct calls, handle mail/packages, maintain lobby appearance, and ensure a welcoming environment.
• Administrative Support: Data entry, filing, managing office supplies, scheduling appointments/meetings, and handling general clerical tasks.
• Communication Hub: Act as a central point for routing internal/external communications, messages, and ensuring prompt delivery.
• Project Coordination: Organize logistics for meetings, support departmental overflow work, and manage administrative aspects of special projects.
• Assist Controller with various Filings & Report distribution according to established procedures and deadlines
• MS Office 365 / Share point / Teams Super User - supporting ways to maximize efficiencies & incorporate full understanding & functionality company wide
• Additional responsibilities as required

Requirements

• Bi-Lingual, preferred
• Experience in small company admin support role
• Excellent verbal and written communication abilities
• Pleasant, dependable and punctual, with strong interpersonal skills
• Strong Attention to detail and accuracy
• Independent organizational and time management skills
• Adaptability and problem-solving abilities
• Proficiency with office software and scheduling systems
• Demonstrate QTIPS (Quality – Teamwork – Integrity – Professionalism – Service)

If you are ready to join company with tremendous growth potential and terrific culture that values customer relationships and operational excellence, we invite you to apply for the Projects Coordinator position at Maxwell Roofing & Sheet Metal, Inc. today

Job Type: Full-time

Pay: $ $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings