Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team In this vital role, you will serve as the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This position offers an exciting opportunity for someone with strong office management skills, excellent communication abilities, and a passion for delivering outstanding customer service. Whether managing schedules, handling correspondence, or maintaining records, your proactive mindset will drive efficiency and professionalism across all administrative tasks.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly.
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools, ensuring easy retrieval of documents.
• Perform data entry and bookkeeping tasks using QuickBooks to support financial record-keeping and invoicing processes.
• Schedule appointments, coordinate calendar management for multiple team members, and organize meetings with precision.
• Provide clerical support such as proofreading documents, preparing correspondence, and managing mail distribution.
• Support office management activities by overseeing supply inventory, maintaining equipment, and ensuring a clean, organized workspace.
• Assist with customer support efforts by addressing inquiries professionally and providing timely responses to client needs.
• Handle confidential information discreetly while supporting personal assistant tasks as needed.
• Contribute to a positive office environment through effective time management and organizational skills.

Experience

• Proven experience in an administrative or clerical role within an office setting is required; prior experience as a receptionist or medical/dental receptionist is highly desirable.
• Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications, and data entry software such as QuickBooks.
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
• Excellent communication skills, both verbal and written; bilingual abilities are a plus.
• Experience managing multi-line phone systems and providing exceptional customer service is essential.
• Familiarity with office management procedures including filing systems, calendar management, proofreading documents, and bookkeeping practices.
• Prior experience supporting personal or executive assistants is advantageous but not mandatory. Join us in creating an efficient and welcoming workplace where your organizational talents can truly shine

Pay: $ $25.00 per hour

Work Location: In person