Office and Permit Coordinator

Office and Permitting Coordinator

Panama City, FL

Come join an engineering leader in a high-growth role

Highlights:

• In business for 30 years, the go-to engineering partner for complex land development projects

• Great culture and close-knit team

• Great internal growth opportunities

Responsibilities:

• Support the day-to-day operations of our Panama City office.
• This role is central to ensuring smooth office functionality, strong internal coordination, and a professional experience for both clients and employees.
• The ideal candidate thrives in a fast-paced, project-driven environment and brings a hands-on approach to office management and operational support.

What you will do:

• Manage daily office operations, ensuring efficiency, organization, and consistency across administrative processes.
• Serve as the primary point of contact for the Panama City office, supporting staff, leadership, clients, and vendors.
• Assist with permit coordination with municipalities.
• Coordinate scheduling, meeting logistics, and internal communications.
• Support project teams with administrative tasks including document preparation, filing, tracking, and distribution.
• Manage office supplies, equipment, and vendor relationships.
• Maintain organized digital and physical records in compliance with company standards.
• Support onboarding and offboarding of employees, including coordination of office access, equipment, and documentation.

What you will need:

• 3+ years of experience in office administration, operations, or a similar role, preferably in an engineering, construction, or professional services environment.
• Strong organizational and time-management skills with attention to detail.
• Ability to manage multiple priorities in a deadline-driven setting.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong communication skills and a service-oriented mindset.
• Ability to work independently while collaborating effectively with cross-functional teams.